Administrative Assistant

1 week ago

Kelowna, Canada Peterbilt Pacific Full time

The Administrative Assistant/ Receptionist greets clients arriving at the office, directs visitors to appropriate person or service, answers and forwards telephone calls, takes messages, and all administrative duties.

At Peterbilt Pacific, we strive to conduct our business as a well-respected organization; with integrity, excellence, productivity, and a positive attitude as our core values. We strive to have the highest care for our people, customers, and business partners. Every employee at Peterbilt Pacific is absolutely critical to our success. Our promise is to keep delivering the same award-winning service and value that our community has come to expect from our dealership group throughout the years.

**Benefits**
- Extended Health & Dental Benefits
- Premiums Paid by Employer
- Employer Contribution Pension Plan
- Growth Opportunities
- Paid Training
- Long term job security
- Employee Assistance Program
- Telus Health Virtual Care

**Responsibilities**
- Answer and direct incoming calls, and greet in-person customers
- Prepare and post the DCR and Accounting Transfer
- Prepare bank deposit and bring to the bank
- Stamping, coding and posting payables
- Prepare daily mail and Loomis packs
- Maintain Postage in postal meter - by phone
- Prepare and mail customer invoices and statements
- Open incoming mail, sort and distribute as necessary
- Take cash, credit card payments from customers and issue receipts
- Prepare, sort and catalogue request for Credit for Parts, Cores and Warranty department
- Maintain payables packing slips and PO’s
- Match payables to packing slips and code for approval
- Post payables matching total to tape total and bundle for Head Office
- Handle all miscellaneous request from all front office personnel
- Assist customer with account inquires
- Handle any request from Head Office to search for invoices, rfc’s or miscellaneous paperwork
- Ensure that all office supplies are adequate for each department
- Sort Repair Orders, separating internal copies for Head Office
- Download daily PACCAR invoices and match for posting
- Maintain original NVIS card folder
- Miscellaneous typing for Sales Department
- Other duties as assigned

**Qualification**
- Grade 12 or GED required
- 5+ years of experience in a fast-paced administrative role
- Strong personal organizational skills as they relate to workload, time management and setting priorities in an unsupervised environment
- Effective problem solving and negotiating skills
- Effective conflict resolution skills
- Type 60+ words per minute
- Good written and oral communication skills

**Compensation Rate**
- $42,000 - $52,000 annually
- Pay rate will be determined based on previous experience, relevant certifications and skill level

GAFV481DXR

  • Administrative Assistant

    3 days ago

    Kelowna, Canada BC General Employees' Union (BCGEU) Full time

    Job Title: Temporary Administrative Assistant (L5) – Okanagan Area Office Job ID: P0129 Duration: Temporary 6-months Address: 1064 Borden Ave, Kelowna, BC V1Y 6A8 Job Summary: Reporting to the Director of Regions 3 & 4, the Administrative Assistant will provide comprehensive administrative support to staff representatives in the Okanagan Area Office,...

  • Administrative Assistant

    3 days ago

    Kelowna, Canada BC General Employees' Union (BCGEU) Full time

    Job Title: Temporary Administrative Assistant (L5) – Okanagan Area Office Job ID: P0129 Duration: Temporary 6-months Address: 1064 Borden Ave, Kelowna, BC V1Y 6A8 Job Summary: Reporting to the Director of Regions 3 & 4, the Administrative Assistant will provide comprehensive administrative support to staff representatives in the Okanagan Area Office,...

  • Administrative Assistant

    3 days ago

    Kelowna, Canada BC General Employees' Union (BCGEU) Full time

    Job Title: Temporary Administrative Assistant (L5) – Okanagan Area Office Job ID: P0129 Duration: Temporary 6-months Address: 1064 Borden Ave, Kelowna, BC V1Y 6A8 Job Summary: Reporting to the Director of Regions 3 & 4, the Administrative Assistant will provide comprehensive administrative support to staff representatives in the Okanagan Area Office,...

  • Administrative Assistant

    6 days ago

    Kelowna, British Columbia, Canada Coast Claims Insurance Full time $40,000 - $60,000 per year

    About Coast Claims:Coast Claims Insurance Serviceshas been a premier firm in the insurance adjusting industry since 1970. Overthe years, we've attracted top-notch talent and expanded throughout BC,Alberta, Ontario, and the Northwest Territories, becoming Canada's fourth-largestfirm. Today we are still employee-owned, fully independent, and...

  • Administrative Assistant

    1 week ago

    Kelowna, Canada Axxess Industries Inc Full time

    **Administrative Assistant** We are looking to hire an Administrative Assistant in a custom manufacturing environment producing world class products, right here in the Okanagan. Among the qualities we look for are: - keen interest to do work with high accuracy - consistency in attendance and punctuality - positive, can-do attitude - bright, energetic,...

  • Administrative Assistant

    3 days ago

    Kelowna, Canada BC General Employees' Union (BCGEU) Full time

    Job Title: Temporary Administrative Assistant (L5) – Okanagan Area OfficeJob ID: P0129Duration: Temporary 6-months Address: 1064 Borden Ave, Kelowna, BC V1Y 6A8Job Summary:Reporting to the Director of Regions 3 & 4, the Administrative Assistant will provide comprehensive administrative support to staff representatives in the Okanagan Area Office, located...

  • Administrative Assistant

    3 days ago

    Kelowna, Canada BC General Employees' Union (BCGEU) Full time

    Job Title: Temporary Administrative Assistant (L5) – Okanagan Area OfficeJob ID: P0129Duration: Temporary 6-months Address: 1064 Borden Ave, Kelowna, BC V1Y 6A8Job Summary:Reporting to the Director of Regions 3 & 4, the Administrative Assistant will provide comprehensive administrative support to staff representatives in the Okanagan Area Office, located...

  • Administrative Assistant

    3 days ago

    kelowna, Canada BC General Employees' Union (BCGEU) Full time

    Job Title: Temporary Administrative Assistant (L5) – Okanagan Area OfficeJob ID: P0129Duration: Temporary 6-months Address: 1064 Borden Ave, Kelowna, BC V1Y 6A8Job Summary:Reporting to the Director of Regions 3 & 4, the Administrative Assistant will provide comprehensive administrative support to staff representatives in the Okanagan Area Office, located...

  • Administrative Assistant

    4 weeks ago

    Kelowna, Canada Firstonsite Restoration Full time

    Are you the kind of person who loves making order out of chaos and helping a team shine? As our Administrative Assistant , you'll be the friendly face and organized force that keeps everything running smoothly. You'll bring clarity to busy days, handle details before anyone else has to ask, and make a difference in the experience of every client and teammate...

  • Administrative Assistant

    3 weeks ago

    Kelowna, Canada Firstonsite Restoration Full time

    Are you the kind of person who loves making order out of chaos and helping a team shine? As our Administrative Assistant , you'll be the friendly face and organized force that keeps everything running smoothly. You'll bring clarity to busy days, handle details before anyone else has to ask, and make a difference in the experience of every client and teammate...