Canada Summer Job: Registrar's Office Assistant

**ABOUT ST. MARY’S UNIVERSITY**:
St. Mary’s University is a dynamic and innovative teaching and research university located on a beautiful historic site. We provide affordable, accredited and highly valued degrees in the Liberal Arts, Sciences and Education. Founded in the Catholic Intellectual Tradition, and as the only independent Catholic university in Canada, St. Mary’s University prepares its students to live with integrity, compassion and confidence while embodying a compassionate commitment to ethics, social justice, and respect for diversity of opinion and belief. St. Mary’s became a proud member of Universities Canada in 2022, and has over 1000 full
- and part-time students, approximately 200 full
- and part-time faculty and staff, and an average class size of 25.

Located in Mohkínstsis (Calgary) on the ancestral territory of the Blackfoot Confederacy (Siksika, Kainai, and, Piikani First Nations), the Tsuut’ina and Îyârhe Nakoda Nations, as well as the Otipemisiwak Métis government, District 6, Calgary Elbow. St. Mary’s is focused on developing the whole person: mind, body, and spirit.

Consistent with our Catholic values, St. Mary’s University is committed to fostering an institutional culture that values, supports, and promotes equity, human rights, respect, and accountability within our community. St. Mary’s is a university where all are welcome and inclusive excellence is important. We are committed to removing barriers for those who have been historically underrepresented or discouraged in our society.

**WHAT WE ARE LOOKING FOR**:
We are seeking two outgoing, detail-oriented, reliable, and motivated students to join our Registrar’s Office team. The Registrar’s Office Assistant will be reporting to the Associate Registrar, Student Accounts, Systems & Reporting.

**WHAT WILL YOU DO**:

- File and digitize documents; maintain records and close files.
- Support the Registrar’s Office in Runway to Grad and Convocation ceremonies including preparation prior to events, day-of support, and wrap-up.
- Assist Admissions with preparing student files for assessment.
- Outreach to applicants who have not registered.
- Other administrative duties and projects, as assigned.

**QUALIFICATIONS & ATTRIBUTES**:

- Customer service oriented with the ability to plan, organize and prioritize tasks while maintaining accuracy.
- Must be detail oriented, outgoing and personable, be able to take initiative, and work well both in a team and independently.
- At least 1 year of completed post-secondary education is preferred.
- Ability to promote, or at least respect, the institution’s Catholic mission and identity
- Ability to promote equity, diversity, and inclusion, as well as Truth and Reconciliation.
- Must be between 15 and 30 years of age (inclusive) at the start of employment.
- With the exception where an individual has a disability or a legitimate barrier to availability, the individual will work a minimum of 30 hours per week for a period of six to sixteen consecutive weeks, and the hours of work will not exceed 37.5 hours per week.
- Work duties and activities must be completed inside of Canada.
- Is a Canadian Citizen, permanent resident, or person on whom refugee protection has been conferred under the _Immigration and Refugee Protection Act_, and is legally entitled to work according to the relevant provincial / territorial legislation and regulations.
- International students are not eligible. Recent immigrants are eligible if they are Canadian Citizens or permanent residents.
- Must be employed as a contract employee in an employer - employee relationship with the University (i.e., cannot be used for self-employment).
- Must not be immediate family of the hiring manager, officer or director of the University without prior agreement by CSJ grant funder.

**WHAT YOU CAN EXPECT**:
The CSJ program objectives align with the redesigned Youth Employment and Skills Strategy and are as follows:

- provide quality work experiences for youth
- respond to national and local priorities to improve access to the labour market for youth who face unique barriers
- provide opportunities for youth to develop and improve their skills

Wage: $15.38/hour, plus 4% vacation pay

**APPLICATIONS**:

- We thank all applicants for their interest, however only those applicants being interviewed will be contacted. _**No phone calls please**_._

**Job Type**: Fixed term contract
Contract length: 16 weeks

Work Location: In person

Application deadline: 2025-04-24
Expected start date: 2025-05-05