Assistant Corporate Secretary
2 weeks ago
**The role**
The person holding the position of Assistant Corporate Secretary will report to the Corporate Secretary and Senior Director, Ethics and Compliance. This new role created within the Corporation will provide the opportunity to work closely with the Board of Directors, senior management and all departments of the Corporation on governance issues.
**The responsibilities**
- Manage the annual calendar of meetings of the Board of Directors and its committees and oversee meeting planning.
- Assist in the preparation of materials for meetings of the Board of Directors and its committees and attend meetings to draft minutes and resolutions.
- Update corporate registers and minute books.
- Coordinate the preparation and filing of several reports that the Corporation is required to produce (including the annual report).
- Assist in planning the Corporation’s annual public meeting.
- Oversee the onboarding and continuing education program for members of the Board of Directors.
- Manage the budget of the Board of Directors and recommend approval of related expenses.
- Contribute to the development, implementation and updating of policies related to corporate governance reflecting best practices as well as legislative and operational requirements of the Corporation.
- Ensure close collaboration with the Chair of the Board of Directors, the Chairs of the committees of the Board of Directors, the Chief Executive Officer and other executive officers of the Corporation.
- Oversee internal and joint governance frameworks specifically designed for the project.
- Act as secretary of internal, cross-functional project governance forums.
- Contribute to achieving the goals and objectives of the Corporate Secretariat.
**The requirements**
- Law degree and Member in good standing of the Quebec Bar or the bar of another Canadian province.
- Minimum 8 years of relevant experience of which 5 years in corporate secretariat work within a large company or Crown corporation.
- Great capacity for initiative and taking charge of files, proactive in identifying issues and finding solutions, comfortable working independently and prioritizing files.
- Analytical and synthesis skills.
- Excellent ability to adapt to changes.
- Strong communication skills, both oral and written.
- Rigor, thoroughness and attention to detail.
- Strong sense of professionalism and discretion.
- Bilingualism (French and English).
**Why join our innovative team?**
- Group insurance that is fully paid for you and your family, including medical, dental, life, disability, etc.
- A pension plan and saving options (RRSP and TFSA)
- Flexible benefits: access to wellness and health accounts to support your lifestyle
- Vacation based on experience, available as soon as you're hired
- Incentive bonus program
- Work in flexible hybrid mode
- A work environment that encourages initiative, innovation and forward-thinking solutions
- A unique opportunity to craft the future of transportation in Canada
**We strive to create strong and diverse teams**
At Alto, we believe in the strength of diverse teams. We aspire to offer an inclusive and equitable work environment where everyone can develop and flourish. We therefore invite all qualified individuals, regardless of their identity or differences, to apply. You can learn more about the whole project on our Alto - Home.
Please let us know if you require any accommodation during the recruitment process. We will do our utmost to provide you with a fair and pleasant experience, while keeping any accommodation confidential.
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