Location Administrator

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**COMPANY SUMMARY**

Concorde Group entered Calgary’s hospitality scene in 1987 with the opening of Republik, a college bar dedicated to alternative music fans and 34 years later has grown to become one of Canada’s largest and most diverse hospitality companies. Now with 20+ establishments under its banner, each with its own unique vision, Concorde Group remains focused on bringing exceptional dining and entertainment experiences to Calgary. Whether you're looking for a seat on a patio, a gourmet meal, a counter-served burger and shake or a night out on the town, Concorde Group is always at the heart of fun offering something for all Calgarians.

**COMPENSATION**
- Competitive annual salary
- Paid leave for sick and bereavement
- Professional development financial support
- Comprehensive extended health and insurance benefits package after 90 days
- 2 weeks’ vacation to start
- 25% Company-wide food & beverage discount & access to frequent local business discounts/specials

**DUTIES & ESSENTIAL RESPONSIBILITIE**S**

**Daily Sales**
- Verifying cash outs, summarizing cash outs on DSR Excel spreadsheet and upload spreadsheet into Sage
- Preparing bank deposits
- Create Negative Remittance form for due backs and upload into Doclink software
- Ensure any stand-alone credit card batches are closed regularly and balance with POS
- Report to management and head office employee cash shortages, collect as directed and make deposit and reporting to head office
- Communicate Function A/R details and copies of bills to Business Development or Management for function invoicing
- Creating invoice in Tripleseat Software
- Create invoice upload spreadsheet and upload this in Sage

**Float & Petty Cash**
- Set up daily outlet/bar floats
- Balance location floats at least once per week
- Maintain a daily float log with complete float count
- Prepare petty cash reimbursement forms and upload it into Doclink Software

**ATMS & Coin Orders**
- Balance ATM Floats weekly and communicate balances to Head Office
- Replenish ATMS with order ready for service
- Track any additional funds loaded into the ATMS from other sources (safe, cash sweeps from sales etc.)
- Order currency from bank (TD) and maintain master float change

**Payroll**
- Deliver any EAF (employee action form) and complete hire packages to head office upon receipt
- Update master payroll sheet regularly add or delete employees as necessary
- Submit all hours worked, overtime hours banked, overtime paid hours, stat holiday pay and vacation request to head office on the deadline for current payroll cut off, ensuring accuracy of employee hours
- Maintain up to date employee files at each location including copies of new hire, emergency contact information written warnings and accolades
- Collect or complete all other applicable forms for payroll including: EAF, change of duties, termination forms

**Accounts Payable**
- Review and clear Doclink Admin Workflow daily and code invoices as requested by Management
- Prepare cheque requisitions for emergency/quick term vendor payments

**General Office Duties**
- Order office supplies as needed
- Keep office maintained in an orderly and clean state
- Support the Head Office Admin and Accounting teams when available by scanning and filing historical, accounting, payroll, and government reporting documents
- Respond to all inquiries from Concorde head office and general managers in a timely and accurate manner
- Other administrative duties and tasks as directed by Management
- Maintain highest level of consistency and adherence to company culture and polices
- Provide ambassadorship for the company by positively representing it within your venue, head office, other venues, and at company events
- Maintain acceptable dress and hygiene standards
- Assisting team members when the need arises.
- Other duties and tasks as directed by Company Management

**QUALIFICATIONS, KNOWLEDGE & SKILLS REQUIRED**
- Previous experience in a similar role with demonstrated success (at least 2 years)
- Associated degree in Accounting or related Field
- Experience in SAGE/NAV ERP is an asset
- Ability to meet strict deadlines
- Experiences in reconciling Credit Cards and Gift cards
- Well organized with a keen eye for detail and the ability to identify, analyze and solve technical and theoretical problems
- Advanced writing and grammatical proficiency
- Recognized ability to build and maintain positive and collaborative working relationships with staff at all levels
- Integrity, discretion and judgment with tact and diplomacy on confidential matters
- Advanced skills with Microsoft Office Suite

**BEHAVIOURS REQUIRED**
- Strong focus setting and accomplishing priorities
- Excellent communication skills both written and oral
- Takes pride in their work and respects the responsibilities and time of others
- Knows how to maintain a work life balance that works for them and the business
- Lead by example on and off duty
- Passionate about th