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Accounts Payable and Processing Supervisor
2 weeks ago
**Summary of Duties**
Reports to the Manager I, Financial Operations. Oversees Ontario Works Accounts Payable area responsible for processing of all Ontario Works social assistance payments, reports and data extracts generated from the Social Assistance Management System (SAMS). Performs financial reconciliation functions, account analysis, and payment issue resolution. Supervises and trains Data Processing Accounts Clerks and Collection and Payable Clerks.
**Work Performed**
Coordinates and supervises the production of daily and monthly Ontario Works social assistance payments, maintains payment control and authorizes stop payments. Coordinates and submits City of London direct bank deposits, processes recalls, traces and processes client statements and reports.
Reconciles cheques and direct bank deposits with the provincial SAMS, determines the daily bank transfer amount and resolves client payment errors generated by the system as well as from other municipalities.
Performs account analysis and reconciliations. Corrects status of cheques/DBDs causing reconciliation concerns between the bank and the general ledger. Analytical review of daily payments list to ensure validity of payment processing.
Identifies, documents and escalates SAMS malfunctions to the Provincial SAMS Helpdesk ensuring appropriate follow-up and resolution.
Manages Ontario Works daily and monthly data extractions to produce client payment lists required for caseworker review, financial reconciliation and cheque control. Oversees Ontario Works data files and monitors sufficient server disk space for daily download of Provincial data. Supervises the retrieval and distribution of Ontario Works funding and statistical reports.
Supervises, trains and coordinates the work flow of the Data Processing Accounts Clerks and Collection and Payable Clerks.
Controls all computer and manual client payments stock and drug cards, oversees requested modifications to stock and ensures sufficient supply of stock is maintained.
Recommends and develops, in consultation with the manager, new work methods relating to the Ontario Works program. Maintains current operational manuals and associated procedures.
Investigates, prepares and submits documents for tax purposes. Ensures compliance with Canada Revenue Agency.
Controls, monitors and reconciles London Transit bus passes and tickets for Ontario Works clients. Consults with London Transit on client bus pass issues.
Performs related duties as assigned.
**Qualifications**
Minimum three year college diploma in accounting, OR a degree with completion of modules 1, 2, 3, 4, 5.1, 5.2, 6, 11, and 12 of the CPA PREP program or equivalent.
**Experience**:
Two to three years' related experience.
**Specialized Training & Licenses**
Demonstrated proficiency in word processing, spreadsheets and various software.
**Compensation and Other Information**
$49,169 - $70,176 (Level 11)
This is a permanent position being filled on a temporary basis for up to 2 years.
**Other Information**:
Current hours of Work: Monday - Friday from 8:30 a.m. to 4:30 p.m.
**NOTE**: Applicants may be required to complete a job related test.
Job Reference: COL01092
