Payroll Supervisor

Optima Living—founded in 2007—owns and operates innovative seniors’ living communities throughout Alberta and BC, taking an unprecedented approach to senior life. Our unique company culture is one where both residents and team members are family.

Optima Living’s North Star, _Let us welcome you home_, speaks to our underlying principles and the experience seniors discover in our communities. When residents are _home_, they feel safe, respected, and welcome. _Home_ is where one’s voice is heard, their views matter, and they have freedom of choice.

Optima Living’s mission, vision, and values—respect, dignity, teamwork, and doing the right thing—support and build upon our North Star. Optima Living operates over 2,200 beds providing congregate living options for seniors. These options range from subsidized to luxury, Independent to Assisted Living, Long-term Care to Memory Care, and Residential Mental Health.

**Responsibilities**:

- Oversees procedures and processes and manages inquiries and requests related to preparation and distribution of payroll
- Review various calculations including, but not limited to, hiring & terminations, prorating salaries, labour costs, net and gross payments, deductions, benefits, and advances
- Create spreadsheets for reconciliations and reporting purposes.
- Maintain documentation, records, training manuals,
- Design, test, and implement new processes, requiring a thorough knowledge of the payroll processes and comprehension of departmental concerns.
- Backup for the Payroll Manager.
- Support/lead training of Payroll team members; including skill development
- Review configuration of the payroll and various modules in use
- Ensures that all payroll systems configurations are regularly updated, thoroughly tested, and compliant with both corporate and statutory requirements.
- Create documentation on best practices and standard operating procedures.
- Assist/Facilitate all required internal and external reports as well as month-end reports.
- Monitor and control compliance with various laws, collective agreements, and administrative directives.
- Create reports and ensure accuracy of records
- Respond to all questions related to payroll and resolve issues with team
- Organize payroll systems and timekeeping
- Collaborate with various external and internal auditors and manage payroll tax audits
- Coach and supervise a team of 4 payroll specialists
- Other duties as assigned

**What you need to succeed**:

- Minimum of five (5) years of relevant work experience; PCP or CPM is required
- Knowledge of the complete payroll cycle (i.e. Schedule, Time & Attendance, Payroll, ROE).
- Knowledge of current Canadian Legislative requirements and CRA regulations.
- Good knowledge of provincial and federal payroll legislation.
- Significant experience with the management of collective agreements.
- Master the payroll software (ADP, WFN, Time & Attendance, Scheduling).
- Intermediate level in MS Excel.
- Excellent time management, organizational skills, and ability to work with tight deadlines.
- Ability to take initiatives and influence a healthy team culture
- Experience with group benefits
- Excellent written, verbal and social communication skills
- Sound understanding of best practices in payroll procedures and related laws
- Previous experience in handling confidential business matters and information with discretion
- 2+ years of proven leadership experience as a payroll supervisor or similar role
- Clear Police Background Check
- Covid-19 vaccination. This requirement will be waived if you did not receive the vaccination due to any legislation protected human rights grounds.

**Benefits of working with Optima Living**:

- Truly awesome teammates
- Welcoming work environment
- All the usual perks:

- Dental care
- Extended health care
- Life insurance
- RRSP match
- Paid time off
- On-site parking
- Employee assistance program
- Vision care

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