Telecommunications Project Administrator

**Telecommunications Project Administrator**

Apex Fibre is a telecommunications company that specializes in fibre optic design and installation. We are committed to providing our clients with reliable, cost-effective, and efficient solutions for their fibre optic infrastructure needs. Our mission is to deliver innovative and high-quality solutions that exceed our clients' expectations. We believe in working closely with our clients to understand their unique requirements and challenges, and to develop customized solutions that meet their specific needs. Our vision is to be a leading provider of fibre optic infrastructure solutions in Canada, known for our technical expertise, quality of service, and customer satisfaction.

As a Telecommunications Project Administrator, you will play a vital role in assisting our Project Manager in coordinating, organizing, and executing various telecommunications projects. Your strong organizational skills, attention to detail, and ability to thrive in a fast-paced environment will contribute to the successful delivery of our projects on time and within budget.

**Responsibilities**:

- Collaborate closely with the Project Manager to develop and maintain detailed project schedules, ensuring all tasks are clearly defined, assigned, and tracked.
- Monitor project progress and provide regular updates to the Project Manager, highlighting any deviations from the original plan and proposing corrective actions.
- Maintain accurate documentation of project activities, including project status reports.
- Assist in preparing project proposals, budgets, and cost estimates in collaboration with the Project Manager.
- Track project expenses and help maintain budget adherence.
- Contribute to risk assessment and mitigation strategies, identifying potential project risks and assisting in implementing proactive solutions.
- Provide administrative support, including managing project documentation, filing systems, and other project-related tasks as necessary.
- Demonstrate strong problem-solving skills to address project challenges and obstacles.
- Track and analyze Key Performance Indicators (KPIs) to assess project performance and identify areas for improvement.
- Showcase proficiency in computer skills, especially advanced Microsoft Excel, for data analysis, tracking, and reporting purposes.
- Manage data input and oversee report generation, ensuring accuracy and timely delivery.
- Handle the process of requesting Road Occupancy Permits and creating Traffic Control Plans as required for project sites.
- Demonstrate familiarity with Book 7 guidelines and ensure adherence to relevant safety standards.
- Take charge of creating and updating site packages, incorporating all necessary documentation.
- Expertly export reports and presentations to communicate project updates to stakeholders effectively.
- Collaborate with the Project Manager and cross-functional teams to execute project tasks.

**Qualifications**:

- 2 years of proven experience in project administration within the telecommunications industry.
- Ontario One Call Locate Requests: Receive, review, and process locate requests received through the Ontario One Call system. Ensure that all necessary information is gathered and verified for accurate processing.
- Locate Processing: Collaborate with field teams and technicians to initiate and track the location of underground utilities as requested. Ensure that locates are completed within the specified timeframes and guidelines.
- Locate Management: Coordinate with internal teams, external contractors, and utility providers to manage and schedule locate assignments. Prioritize tasks based on urgency and project requirements.
- Locate Tracking: Maintain a comprehensive tracking system to monitor the progress of locate requests from initiation to completion. Keep accurate records of all communication, updates, and outcomes related to each request.
- Strong understanding of telecommunications concepts and terminology.
- Proficiency in project management tools and software.
- Excellent organizational skills with the ability to manage multiple tasks simultaneously.
- Effective communication skills, both written and verbal.
- Detail-oriented mindset with a focus on accuracy and quality.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with advanced Excel skills.
- Ability to work collaboratively in cross-functional teams.
- Problem-solving skills and the ability to adapt to changing project requirements.
- Familiarity with Road Occupancy Permits, Traffic Control Plans, and Book 7 guidelines.
- PMP certification (desired but not mandatory).
- Other duties as assigned by Project Manager and Director of Operations.

**Conditions of Employment**:

- Must have G license
- Clean insurance abstract

Pay: $20.00-$24.00 per hour

**Benefits**:

- Dental care
- Extended health care

Schedule:

- Monday to Friday
- Weekends as needed

Work Location: In person