Administrative Assistant

**JOB OVERVIEW**

Lifeways of Canada Limited (Lifeways), a Historical Resources Consulting company established in 1972, is seeking an Administrative Assistant/Bookkeeping Assistant/HR duties to be based out of our corporate office in Calgary. Lifeways consists of a team of long-term, permanent archaeologists and palaeontologists working in roles of project managers and field directors, as well as our crew of field and lab assistants.

We are currently looking for a administrative assistant who is a skilled and energetic individual with excellent communication, interpersonal, and time management skills who will carry out administrative, financial, and logístical functions.

This part-time, permanent position has the opportunity to transition to a full-time, permanent position based on performance and skill set. Currently the position averages about 60-70 hours per month, with these hours concentrated at the end of the month, and beginning of following month for Payroll and client invoicing, with an average of an additional workday/per week the remainder of the month.

**Duties & Responsibilities**:

- **Assist with monthly payroll**, organization of monthly expenses, accounts payables and accounts receivable tasks.
- Monthly government liabilities payments, quarterly GST returns, and yearly T4 filing
- **Monthly client invoicing and backups**, statements, tracking receivables, bank deposits
- **Maintain Financial Records**: Assist in keeping accurate financial records and updating these regularly.
- **Data Entry**: Enter transactions into accounting systems and ensure data accuracy.
- **Reconcile Accounts**: Support in reconciling accounts and tracking expenses.
- **Human Resources** tasks including updating employee information with benefits supplier, and drafting employee contracts and employment agreements
- Sending monthly payroll reminders, and tracking employee hours as needed
- Ordering and maintaining office supplies
- Assisting with data compilation, report preparation, and background research and reports as needed
- Assist with corporate and project logistics, including purchasing, scheduling, making necessary travel arrangements or reservations, vehicle bookings and tracking.
- Contribute to the ongoing success of Lifeways by completing other duties as required

Skills & Abilities:

- Strong communication skills, including both verbal and written, and strong problem-solving
- Good interpersonal skills, with a team-oriented positive attitude
- Attention to detail and able to learn quickly
- Understanding of bookkeeping and management of financial records
- Self-guided and motivated, with strong time management skills and the ability to work both independently and as a member of a team
- Ability to multi-task with a strong attention to detail and finished product
- Knowledge of corporate financial processing including accounts payable, cheque requisitions, and invoicing
- Ability to maintain professionalism and confidentiality in all circumstances
- Familiarity with computer software programs including QuickBooks, Excel, Word, Adobe
- Familiarity with social media platforms including Facebook, Instagram, and LinkedIn
- Previous experience or interest in archaeology, cultural resource management, Indigenous cultural heritage, or natural resource management would be considered an asset

**Qualifications (one or more of the following)**:

- BA or BBA in Accounting, Administration, Business, Human Resources, or a related field
- 1-2 Year College Diploma or Certificate in Accounting, Administration, Business, Human Resources or a related field
- High School Diploma with equivalent experience will be considered

**Working Conditions**:

- The position is currently 60-70 hours/month in an office environment
- Job duties may require travel around town and to worksites to complete assigned tasks.
- Non-standard hours of work, including close to full-time hours in the last few days of the month and the first few days of the following month with occasional and flexible hours for the remainder of the month
- Eligible for benefits package following 3 months probationary period

**Job Types**: Part-time, Permanent

Pay: $28.00-$32.00 per hour

Expected hours: 6 - 15 per week

**Benefits**:

- Casual dress
- Company events
- Dental care
- Extended health care
- Life insurance

Work Location: In person