Graduate Placement Coordinator

**About Western**:
**About Us**:
The Faculty of Health Sciences (FHS) is a large, diverse, and comprehensive unit, comprised of six Schools (Nursing, Kinesiology, Health Studies, Physical Therapy, Occupational Therapy and Communication Sciences and Disorders), a large Interdisciplinary Graduate Program in Health and Rehabilitation Sciences and four Research Centres. The Faculty has more than 3,200 undergraduate students and more than 800 graduate students (200 PhD students).

The Arthur Labatt Family School of Nursing will educate nurses who are reflective practitioners and provide recognized leadership in nursing theory, research, practice, inter-professional health teaching and learning, and policy advancements.

**Responsibilities**:
The Graduate Placement Coordinator & Program Support is responsible for coordinating student placements in the Nurse Practitioner program, onboarding students into graduate research placements, and providing support in Nursing graduate programs. In collaboration with the Nurse Practitioner Program Faculty Lead, the incumbent will solicit and secure placements each term as per course curriculum and will maintain strong and meaningful relationships with our clinical partners. The incumbent will ensure that each student is appropriately matched with a clinical practice placement and that they have completed the necessary pre-placement and agency onboarding requirements.

This role will also provide support to the Graduate Programs. Working closely with the Graduate Programs Assistant, the incumbent will have general knowledge of the graduate programs in Nursing and will provide administrative support throughout the year, especially during peak periods within the program.

**Nurse Practitioner Program Placement Coordination**
- In collaboration with the Nurse Practitioner Program Faculty Lead, the Placement Coordinator will develop, establish, maintain relationships with placement partners to solicit and secure placements each term as per course curriculum. Communicate regularly with clinical partners and preceptors, respond to all inquiries, confirm placements, follow up and negotiation, as required.
- Communicate regularly with students to gather placement requests, preferences, special requirements and experience, responding to all inquiries, confirming placements and ensure they have completed all agency onboarding requirements. This includes specialty day placements.
- In partnership with other universities, request and respond to placement requests within our/their respective catchment areas.
- Maintain current information in HSPnet and CRDB databases (i.e. student information, agency information, preceptors, placements, assignments, etc.). Cross reference information in both databases to ensure accuracy.
- Provide a complete list of placements to Western Legal in advance of term to verify that affiliation agreements are in place and valid for each placement and provide any further information that may be required.
- Ensure that workplace insurance documentation is completed by clinical partners and physicians.
- Coordinate the pre-placement process for graduate students, including monitoring student compliance and following up as required.
- Work with partner agencies to ensure that students have completed all agency onboarding requirements for graduate research practicum courses.
- Administration of the PHCNP Rural & Remote travel reimbursement process in collaboration with the Operations Coordinator.

**Graduate Program Support**

**Education**:

- Undergraduate University degree in Nursing, Social Science, Health Science, or related field

**Experience**:

- 3 years administrative experience providing customer service in an academic and/or health care environment.
- Experience working with graduate students (or in a graduate program) preferred
- Experience with clinical education practicum coordination preferred

**Knowledge, Skills and Abilities**:

- Knowledge of potential practice placement opportunities across the various health care sectors to maximize student placement opportunities and overall experience.
- Ability to critically assess the suitability of placement sites.
- Thorough understanding of nursing curricula, student expectations, policies and procedures.
- Team player with the ability to build and maintain excellent working relationships.
- Strong interpersonal skills and the ability to maintain privacy and strict confidentiality, with a high degree of diplomacy.
- Ability to understand customer needs and expectations and provide excellent customer service directly and indirectly to satisfy expectations.
- Sensitivity to faculty, staff and student needs and challenges.
- Advanced proficiency in computer software packages, including Microsoft Office Suite and Adobe.
- Strong organization, time-management, initiative, and problem-solving skills.
- Flexible and adaptive with the ability to effectively handle rapid and unexpected changes.
- Ability to work