Project Administrator

5 days ago

Montréal, Canada Enviroair Full time

The overall responsibility of the Project Administrator is to support the representatives, project managers, and E.H. Price Solutions clients throughout the order administration process.

This individual must be able to work under tight deadlines, demonstrate a high level of autonomy, and show great attention to detail when following up on ongoing files.

**REPONSIBILITIES**
- Provide quality customer service throughout the duration of the project.
- Create and place orders into our ERP system and gather all necessary administrative documents to open files.
- Verify customer credit and ensure production timelines align with project deadlines.
- Submit equipment orders for production and modify them if required.
- Contact clients to collect all relevant information to ensure smooth order delivery.
- Issue denunciation forms when necessary.
- Communicate with transport companies and coordinate deliveries from factories to job sites.
- Handle project invoicing.
- Act as a liaison with the Accounting department to follow up on client billing.
- Ensure supplier invoices are accurate, approve them, and enter them into the ERP system.
- Perform any other related administrative tasks required.

**REQUIREMENTS**
- DEP in office administration, business, or a related field.
- 2 to 3 years of experience in a similar position.

**SKILLS**
- Bilingual; with excellent command of both French and English (spoken and written).
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel).
- Familiarity with ERP systems (an asset).

**INTERPERSONAL SKILLS**
- Attention to detail, meticulousness
- Excellent organizational skills
- Strong interpersonal and communication skills (with clients, suppliers, team members)
- Excellent customer service skills and customer experience management
- Autonomy and self-motivation
- Patience
- Good time management and ability to prioritize
- Ease with numbers
- Demonstrates rigor and accuracy
- Professionalism
- Good judgement and discernment
- Diplomacy
- Discretion
- Punctuality and reliability
- Versatility and adaptability

**WORK CONDITIONS**
- Full-time, weekdays
- 37.5 hours per week
- Flexible hours between 7:00 a.m. and 5:00 p.m.
- Possibility of 2 days of remote work per week
- Work environment: open-plan office space with reservable private offices for meetings or conference calls
- On-site gym
- Insurance: comprehensive medical and dental
- Pension plan

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