Executive Support

1 day ago

Nanaimo, Canada P3 Mechanical & Electrical Full time

**Overview**

**Duties**
- Provide comprehensive administrative support to executives, including managing schedules and appointments using Outlook Calendar.
- Handle front desk responsibilities, greeting visitors and managing incoming calls with excellent phone etiquette.
- Maintain organized filing systems for documents and records, ensuring easy access and retrieval of information.
- Bookkeeping tasks using QuickBooks and Jonas Premier, including AR, AP invoicing, Payroll and tracking expenses.
- Prepare reports, presentations, and other documents as required by the executive team.
- Coordinate meetings and events, including logistics such as venue booking and catering arrangements.
- Support office operations by managing supplies inventory and ordering as needed.
- Collaborate with other departments to facilitate communication and project coordination.

Qualifications:

- Proven experience in an administrative or executive assistant role is preferred.
- Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
- Excellent written and verbal communication skills are essential for interacting with internal teams and external stakeholders.
- Attention to detail is crucial for maintaining accurate records and documentation.

Preferred Qualifications:

- Experience in [ Mechanical, Elecrical Contracting, HVAC Service].
- Familiarity with project management tools & the construction industry ( Jobber, Jonas Premier).
- Post-secondary education in business administration or related field.

We look forward to welcoming an enthusiastic Executive Support Officer who thrives in a dynamic environment and contributes positively to our team

Pay: $21.50-$40.25 per hour

Expected hours: 40 per week

**Benefits**:

- Dental care
- Extended health care
- On-site parking

Work Location: In person

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