Administrative Coordinator

**Administrative Coordinator (part-time - contract)**

**Job ID**
- 208775

**Posted**
- 01-Mar-2025

**Service line**
- GWS Segment

**Role type**
- Part-time

**Areas of Interest**

Administrative, Facilities Management

**Location(s)**

Victoria - British Columbia - Canada
- Global Workplace Solutions (GWS) Local is a hard services-led, tailored facility management solution. We self-perform hard services while partnering with best-in-class soft service providers to offer custom facility and project management solutions to our clients. We focus on empowering our team with a high-level of downstream accountability, resulting in an agile and efficient service delivery.

In addition to our core facility and project management capabilities, our platform offers direct access to our Best-in-Class services, including ESG, Security Consulting, Workplace Strategy, and Workplace Experience.

**About the Role**:
As a CBRE Administrative Coordinator, you will provide administrative support to a department or manager.

This job is part of the Administrative Services job function. They are responsible for providing administrative support to areas of the business including operations, teams, job functions and senior management.

**What You’ll Do**:

- Facilitate the operation of the department through comprehensive assistance and clerical support.
- Maintain both the hard and soft filing systems for document management for the department.
- Ensure invoicing and purchasing documentation are completed and tracked.
- Validation of Credit Card Purchases
- Research discrepancies in billing.
- Handle telephone inquiries.
- Review utilities invoicing for discrepancies and track utility usage as directed.
- Maintain a good working relationship with the client and communicate delays under the direction of the site manager due to a lack of parts and/or external services
- Schedule and track training courses for the maintenance staff throughout the year and documents attendance.
- Assist site operations team in project work estimates
- Support the Facilities Management team by creating reports, collecting data, analyzing data.
- Assist in the coordination of facility maintenance and repair work, including the procurement of goods and services, and scheduling of contractors.
- Maintain records, databases, and files of maintenance and repair work, contracts, and expenditures.
- Develop and maintain positive working relationships with internal and external stakeholders.
- This is not an exhaustive list and will be adjusted as the needs of the site change

**What You’ll Need**:

- Successful completion of Grade 12.
- A minimum of 2 years of office experience, preferably in a maintenance environment.
- Excellent communication skills (oral and written) and the ability to work in a team environment.
- Proficiency in Microsoft Office Products (Excel, Word, PowerPoint and Outlook).
- Applicants must be currently authorized to work in Canada without the need for visa sponsorship now or in the future

**Why CBRE?**

We lead by example, guided by the needs of the cities we inhabit, the communities we build, and the world we live in. The more perspectives we have, the more dimensions we’re able to see. A culture of respect, integrity, service, and excellence shapes our approach to every opportunity.

Our competitive and comprehensive benefits program was designed to make sure you feel valued with benefits that support the mental, physical, emotional, and financial health of you and your family.

Maintain your career momentum with the best tools and training in the industry. You’ll have everything you need to thrive in your role: challenging work, dedication to results, fast-paced assignments, and a culture of constant learning.

Diversity, equity, and inclusion (DE&I) are more than just values
- they’re a competitive advantage. By crafting a place where our employees are recognized for their contribution and given a chance to grow, we regularly open ourselves and our business opportunities.

**CBRE GWS**
- CBRE Global Workplace Solutions (GWS) works with clients to make real estate a meaningful contributor to organizational productivity and performance. Our account management model is at the heart of our client-centric approach to delivering integrated real estate solutions. Each client is entrusted with a dedicated leader and is supported by regional and global resources, leveraging the industry's most robust platform. CBRE GWS delivers consistent, measurably superior outcomes for our clients at every stage of the lifecycle, and across industries and geographies.

**Find out more