Administrative Assistant 2

Powered by water... and by people like you Providing clean electricity to 4 million customers takes a diverse workforce and that’s where you come in. We need your talent to help us build major projects to meet growing demand. To help our customers find clean energy solutions for their homes and businesses and to be ready to respond during storms and outages to keep our system reliable. Working for BC Hydro is meaningful. And now, the stakes have been raised as we work towards a solution to climate change while safely providing clean, affordable electricity to our customers. We offer a healthy work life balance, training opportunities and career progression. We're proud to be ranked as one of B.C.'s Top Employers and one of Canada's Best Diversity Employers. Join us as we build an even cleaner B.C. **JOB DESCRIPTION** **Duties**: - This role supports the VP & General Counsel, the General Counsel group and potentially members of the General Counsel group as needed. - Incumbent will be required to act independently with a high level of confidentiality, judgment, discretion, initiative and business acumen. - Knowledge of BC Hydro and its operations is an asset. VP and Legal Counsel, ensuring that all items are prioritized and dealt with in a timely manner. - Calendar management for VP and Legal Counsel (scheduling meetings, handling calendar conflicts). - Coordinates submissions to the meetings for the Board of Directors and the Executive Team. - Researches and initiates action to ensure that responses are received and actions taken by appropriate deadline. May draft replies for action items/ correspondence. - Directs incoming inquiries as appropriate and ensures responses are completed by deadline. - Maintains a "Bring Forward" system to ensure all deadlines are met. - Maintains the VP or Legal Counsel files and provides back up materials prior to all meetings including the retrieval of materials and the drafting and distribution of agenda. - Creates memos, reports, letters, presentation slides/overheads (some from draft format, some required to draft on own). - Assists with department communication initiatives. - Makes travel arrangements including coordinating and integrating conflicting schedules. - Administers various financial functions (e.g. invoices, expense claims, purchase orders, purchasing of stationary and/or office equipment, Travel Costs).- Maintains various administrative records (e.g. travel approvals, office procedures, government updates). Schedules, coordinates, prepares agendas, arranges for outside speakers and guests - and takes, transcribes and distributes Minutes for meetings.- Coordinates the flow of information and materials between VP office and the offices of the Direct Reports and department.- Participates in the planning and implementation of administrative systems. - Provide coverage to other D18 and group admins as required. **Qualifications**: *** - Post-secondary education plus five to seven years senior level administrative experience within a corporate environment performing a range of diverse, duties involving material of a higher - confidential and sensitive nature.- Ability to communicate effectively and in a highly professional manner with an extensive network of individuals: senior level government officials, board members, senior executives, senior level - business leaders and colleagues.- Ability to make own judgments and decisions within prescribed guidelines; strong organizational skills with exceptional attention to detail.- Ability to work as a team leader by providing leadership and guidance to other positions within the business unit.- Ability to promote and encourage a positive team atmosphere and maintain professional working relationships with all levels of staff and management within BC Hydro and external organizations.- Well-developed knowledge and understanding of senior executive functions and responsibilities. - Ability to work highly independent and autonomous in a busy environment with conflicting priorities and deadlines with the ability to prioritize multiple projects.procedures and routines. **ADDITIONAL INFORMATION** We're always looking for exceptional people to bring new ideas, fresh thinking and the motivation to help shape the electricity system in B.C. It's an exciting time to be a part of our team as we invest in our system and prepare to meet the challenges of tomorrow. Our values guide our work. Want to join us? We are safe. We are here for our customers. We are one team. We include everyone. We act with integrity and respect. We are forward thinking. BC Hydro is an equal opportunity employer. minorities, women, Indigenous peoples, persons with disabilities, persons of minority sexual orientations and gender identities, and others with the skills and knowledge to productively engage with diverse communities. We are also happy to provide reasonable accommodations throughout the selection process and All BC Hy