Event Coordinator

**Why Join Mountainscape?**

At Mountainscape, we specialize in creating unforgettable experiences — from corporate gatherings to custom weddings and premium event rentals — all set against the stunning backdrop of the Rockies. We thrive in a fast-paced, hands-on environment where collaboration is key, and client satisfaction is everything. Every event is a new adventure, and no two days are ever the same — which is exactly how we like it.

Our team pulls together to make magic happen, whether it is a mountaintop wedding or a large-scale corporate celebration. If you are a proactive, detail-loving professional who enjoys solving challenges on the fly, working with passionate people, and celebrating big wins together, you will feel right at home here.

We are looking for an experienced **Event Coordinator** to join our team

**About the Role**

As an Event Coordinator, you will coordinate the planning and execution of events from start to finish. This is a hands-on, in-person role that spans office work, warehouse preparation, and on-site event management. You will work closely with clients, venues, and vendors to ensure every detail is executed with precision and creativity.

**What You will Do**
- Ensure every event is prepared and executed with the highest level of professionalism
- Build strong relationships with clients, venues, and event partners
- Coordinate all event details from start to finish
- Ensure all operational documentation (timelines, critical paths, scoped work, and logístical details) are accurate and up to date
- Collaborate with sales to provide site visits and in-person event consultation
- Lead event crew during pre-event packing, on-site setup, and post-event wrap-up
- Oversee decor installations and ensure quality execution based on approved designs
- Coordinate and manage logistics for event elements including decor, lighting, entertainment, and other key components to ensure seamless execution
- Solve problems creatively and efficiently under pressure
- Communicate clearly and positively with all stakeholders
- Ensure events are delivered within budget and to the highest standards
- Ensure safety protocols are always followed

**What You Bring to the Team**
- 2+ years of proven experience as an Event Coordinator (hospitality, catering, or events preferred)
- Strong organizational skills
- Quality oriented mindset with a keen eye for detail with the ability to follow plans and adapt to changes on the fly
- Strong decision-making skills
- Ability to work both collaboratively within a team and independently when needed
- Strong interpersonal skills, including basic conflict resolution and a calm, professional demeanor
- Clear and confident communication, presentation, and relationship-building skills
- Strong planning skills
- Genuine commitment to maintaining Mountainscape’s service standards, ensuring every detail supports the successful delivery of the client’s vision
- Proficiency with Google Docs/Sheets, Microsoft Office and project management tools
- Creative problem-solving mindset
- Strong risk mitigation skills
- Experience with event budgets with a proven ability to work within established financial guidelines to support cost-effective execution
- Experience or interest in decor, lighting installations, or visual merchandising
- Valid driver’s license and clean abstract; experience with delivery vehicles is an asset
- Flexibility - evening and weekend work are common during peak seasons
- A genuine passion for creating memorable, high-quality events
- Polished and professional presence — our clients expect the best, and your ability to deliver a high-touch client experience sets the tone for their event
- Standard First Aid and/or CPR certification is an asset

**Your Work Schedule**

Weddings and events do not always stick to a 9-to-5 — and neither do we While a typical week is around 40 hours, you will need to be flexible. Evening and weekend shifts are part of the magic, and yes, overtime may be required when things get busy. We will keep you in the loop with your schedule, and you will always know what is coming.

**What You Get Back**
- Extended health & dental coverage - because your well-being matters
- Tuition Reimbursement Program - to sharpen your skills and knowledge
- Staff discounts - enjoy discounts on rentals and services
- Team events & celebrations - we work hard and celebrate harder
- Long service awards - because we celebrate commitment to our team
- This position may include access to staff accommodation. If you are selected for an interview, we can discuss availability and whether this option would be helpful for you.

**Work Environment**
- Work comfortably at heights and use ladders safely and effectively
- Lift and handle loads of up to 25kg on a regular basis
- Support weekend and evening events with flexibility and reliability
- Contribute to a fast-paced, collaborative, and client-focused team culture

**Our Commitment to Equality**

**Join Us