Administrative Assistant

Clearpoint Health Network (CHN) is one of Canada’s largest trusted provider of independent surgical and multi-disciplinary medical centres across Canada. Working in close collaboration with hospitals, insurance providers, regional health organizations and workers’ compensation boards, Clearpoint delivers high-quality care across Canada meeting the needs of patients, while alleviating capacity pressure on public health systems

**Schedule: Monday - Friday 6:00 am - 10:00 am** Occasional weekend work

**Administrative Assistant**

Clearpoint Health Network, is Canada’s largest trusted provider of independent surgical and multi-disciplinary medical centres across Canada. Working in close collaboration with hospitals, insurance providers, regional health organizations and workers’ compensation boards, Clearpoint delivers high-quality care across Canada meeting the needs of patients, while alleviating capacity pressure on public health systems. Clearpoint Health Network offers a competitive total compensation package and an attractive work schedule.

Maples Surgical Centre, a division of Clearpoint Health Network, located in Winnipeg, Manitoba, is recruiting for the** Administrative Assistant.**

**Permanent, Part time position**

**Benefits**
- Salary Range - 20/hr
- Health and dental benefits for permanent employees
- RRSP Matching for permanent employees
- Free Parking
- Paid Vacation and Personal days
- Work-life balance

**Position Summary Position: Administrative Assistant (Part-Time)**

We are seeking an organized and detail-oriented Medical Administrative Assistant to support the Director of Operations at our surgical facility. This key part-time position ensures smooth operations, provides excellent customer service, and upholds our values of Compassion, Quality, Innovation, and Respect. The role requires strong communication skills and a customer service background.

**Key Responsibilities**:

- Open the facility promptly at 6:00 AM to ensure smooth operations.
- Manage patient check-ins, inquiries, referrals, and confidential information throughout the patient journey.
- Coordinate patient screenings and ensure pre-op assessments are complete.
- Collaborate with the Nurse Manager/Director to manage scheduling, data entry, and patient flow via EMR.
- Foster team engagement and prioritize tasks efficiently in a fast-paced environment.
- Handle reporting, requisitions, scanning, and chart management, including lab tests.
- Back up Patient Care Coordinator in scheduling and coordinating with clinical teams.
- Assist with managing staff absences and schedule adjustments.
- Support management meetings and the Health & Safety Committee.
- Occasionally communicate with patients and clinical staff outside regular hours.

This flexible part-time role is perfect for someone seeking to make a meaningful impact in a dynamic healthcare setting.

**Qualifications**:

- High school diploma or equivalent preferred.
- Strong interpersonal, verbal and written communication, time-management and organizational skills.
- Working knowledge of MS Office Suite.
- Experience with scheduling systems and EMR is an asset.
- Experience in medical office and some knowledge of medical terminology and surgical care delivery is an asset.
- Ability to work independently and collaboratively.
- Patient-focused with a proactive, problem-solving approach.
- Proof of full immunizations
- Physical ability to perform job duties.

The work schedule is mostly but not limited to regular business hours and there may be a need to communicate with patients and clinical staff outside of regular business hours.