Receptionist/administrative Assistant

2 weeks ago

Burlington, Canada Mandeville Operations Management Inc. Full time

_This is a part time job share position._

**Essential Functions**
- Direct and assist incoming calls in a polite and professional manner. Effectively operate a telephone console.
- Greet and assist visitors to head office. Direct them as necessary to other departments/tenants.
- Accurately enter data on various operating systems and perform quality assurance checks on various documentation including web content.
- Perform administrative duties for compliance department on a daily, weekly and monthly basis.
- Schedule meetings and maintain the meeting room areas
- Maintain address/extension listings
- Assemble marketing kits
- Complete inventory for kitchen supplies
- Responsible for the safety and security of the reception area, e.g. Emergency Response and Fire Warden duties
- Complete mail run as required
- Assist with various projects as assigned

**Competencies**:

- **Achievement Orientation **- A concern for working well or for surpassing a standard of excellence.
- **Business Acumen** - The ability to understand the business implications of decisions and the ability to strive to improve organizational performance.
- **Customer Service Orientation** - Focusing one’s efforts on discovering and meeting the customer’s or client’s needs.
- **Concern for Order -** Reflects an underlying drive to reduce uncertainty in the surrounding environment.
- **Flexibility** - The ability to adapt to and work effectively within a variety of situations, and with various individuals or groups.
- **Initiative** - The ability to identify a problem, obstacle, or opportunity _and_ taking action in light of this identification to address current or future problems or opportunities.
- **Integrity** - Acting in a way that is consistent with what one says.
- **Organizational Awareness** - The ability to understand and learn the power relationships in one’s own organization.

**Education**:

- Bachelors Degree/College Diploma required
- Oral and written communication skills in French would be an asset

**Work Experience**:

- 2 - 3 years of experience in an administrative role. - Experience in a customer service role.
- Knowledge of the investment industry.
- Demonstrated knowledge of all Microsoft office programs, such as Outlook, Excel, Word and Powerpoint.

**We thank all applicants in advance, however, only those individuals selected for** **an interview will be contacted.**
- At Mandeville, we support diversity and equity. We strive to provide a workplace that is recognized as inclusive for all, regardless of ethnic origin, nationality, language, religious beliefs, gender, sexual orientation, age, marital status, family status, physical or mental disability._

**Job Types**: Part-time, Permanent
Part-time hours: 20 per week

**Salary**: $18.00-$21.00 per hour

**Benefits**:

- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- RRSP match
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- Day shift
- Monday to Friday
- No weekends

Supplemental pay types:

- Bonus pay

**Education**:

- Secondary School (preferred)

**Experience**:

- receptionist: 1 year (preferred)

Work Location: In person

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