Administrative Assistant

5 days ago

Calgary, Canada Regional Fertility Program RFP Full time

**Location**: Calgary, Alberta
**Position Type**: Full-Time/Temporary (6-month contract)

**✨**Position Summary**:
Join our dedicated team as an **Administrative Assistant**, providing high-level support to one or more of our physicians. You’ll play a key role in managing schedules, coordinating clinic activities, and contributing to an exceptional patient and staff experience.

This is a non-patient-facing role within a collaborative care team environment, requiring flexibility, cross-coverage, and a passion for healthcare excellence.

**What You’ll Be Doing**:
**Schedule Coordination**

- Maintain physician clinic schedules, OR bookings, IVF dates, and appointments

- Prepare weekly physician calendars

- Enter and update appointments in EMR

- Understand patient flow and appointment types

**Clinic Preparation**

- Prepare medical records for consultations

- Retrieve required documentation and testing

- Ensure completion of patient intake forms

**Billing & Documentation**

- Manage Alberta Health Care and private billing in eIVF

- Process non-insured and missed appointment charges

- Draft patient and consult letters

**General Admin Duties**

- Answer and direct calls as needed

- Perform ad hoc administrative tasks as assigned

- Support other departments when required

**Qualifications & Experience**:

- High school diploma (required)

- MOA certificate or post-secondary in admin (preferred)

- LPN certificate/ experience (is an asset)
- 2+ years in administrative support (medical setting preferred)

- Experience supporting a physician or healthcare professional

- Familiarity with **Connect Care** and **Alberta Netcare** (preferred)

**Knowledge & Skills**:

- Excellent time management and attention to detail

- Strong written and verbal communication skills

- EMR proficiency and computer literacy

- Ability to work independently and in team settings

- Professional, adaptable, and empathetic demeanour

- Strong problem-solving and critical thinking abilities

**Why Join Us?**:
We offer a supportive and enriching work environment where your contributions are valued. Here’s what you can expect as part of our team:

- Access to an Employee Assistance Program.
- E-tools for wellness, such as meditation, sleep aids, and focus tools.
- State-of-the-art work facilities to enhance your day-to-day experience.

**Why You’ll Love Working Here**:
**Ready to Apply?**:

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