Project Coordinator

Gateman-Milloy Inc. is an award-winning firm specializing in site development, ICI construction and property maintenance. Since 1982 we have been creating all the best places. We pride ourselves on being a leader in the industry and the excellent reputation we have built over the years; it has been earned through the completion of many successful projects and quality relationships.

Our reputation as a leading construction services provider is built on the following principals:

- Professionalism, Trust, Team, Problem Solving, Reliability & Innovation._

We are currently recruiting for a **Project Coordinator / Junior Estimator** to join our Site Development & Landscape Construction team. This role is responsible for all assisting with all aspects of project management, including preparing tenders, estimates, construction schedules, project start up, documentation, and obtaining necessary permits. They adopt Gateman-Milloy Inc.’s project management and estimating policies and the use of current systems while working under the direction of Project Managers, Estimators, and Division Manager.

**Responsibilities**:

- Assist Project Manager’s in the day to day duties of a project’s administration
- Assist the Estimator in the preparation of hard bid and design-build estimates for civil and landscape construction projects.
- Solicitation and tracking of subcontractor and supplier bids, quantity takeoff, estimating and bid closing functions as directed by the Estimator/Project Manager
- Aid in the preparation of project proposals including assisting with preparation of pre-qualification documents, design-build proposals, and review of media and periodicals for job/bid opportunities
- Tender deliveries and attending pre-bid meetings as required
- Assisting with trade show presentations
- Provide AutoCAD support including preparation and modification of details, drawings and renderings. Prepare drawings and sketches to support construction work as required.
- Act as liaison with subcontractors in expediting drawings and related information.
- Maintain accurate and up-to-date logs (RFI, Vendor/Subcontractor, Purchase, Owner etc.), track responses and advise the Project Manager of the status of RFIs and submittals
- Perform document control functions including tracking and creating of RFIs and transmitting and tracking of submittals.
- Obtain quotations for Notices of Change
- Perform schedule updates as required and directed by the Project Manager
- Monitor field work, including contract work, to ensure compliance with company standards, procedures, specifications and codes.
- Participate in the continuous updating and accurate generation of as-built documents.
- Assist with the research and preparation of field change requests to resolve any design problems that may arise.
- Attend project coordination and owner/contractor/architect/engineer meetings as requested or required.
- Coordinate periodic job-related photographs for project records
- Minute taking at project meetings as required
- Perform additional assignments and responsibilities as assumed or requested from time to time

**Requirements**:

- Proficiency in MS Word and Excel
- Communication skills (facilitation, listening, verbal, written, presentation)
- Strong attention to detail and accuracy
- Ability to read, understand, and speak English at a grade 12 level
- Well organized and able to work well under pressure
- Ability to work independently
- Proficiency in AutoCAD
- A basic understanding of civil estimating and Project Management software
- Working knowledge of landscape construction equipment and techniques, drawings and specifications, building materials, the Ontario Building Code and in general the required standards applicable to the Ontario construction industry
- Ability to assume responsibility and to interface and communicate effectively with others. Effective oral and written communication skills and ability to represent Gateman-Milloy Inc. and the project team in a professional manner to the Owner, Landscape Architect, related project staff and the community
- Proficiency in MS Project and Terramodel is an asset
- A post-secondary diploma in Civil Engineering Technology, or landscape construction related fields, and or previous work experience obtained over a minimum of 3 years
- C.E.T. and or equivalent combinations of technical training is an asset

**What we offer**:

- Competitive wages
- Company paid group benefits
- Company sponsored pension plan
- Advancement Opportunities

Similar roles outside our organization may be titled:

- Landscape Technician
- Landscape Designer
- Engineering Technologist
- Landscape Construction Coordinator

**Notice to Recruiters and Staffing Agencies