Administrative Clerk and Communications Coordinator

2 weeks ago

Cultus Lake, Canada Cultus Lake Park Full time

**Administrative Clerk and Communications Coordinator**:
**Part-Time**
**(Maternity Coverage)**

Cultus Lake Park, “the Gem in the Valley” is located approximately one hour east of Vancouver, just south of the City of Chilliwack. With 640 acres it is one of B.C.’s most popular outdoor recreation destinations offering golf, fishing, watersports and more.

We are seeking a high-level administrative support for the Chief Administrative Officer and Manager of Corporate Services / Corporate Officer. In this position you will prepare confidential correspondence, agendas, and minutes for both Board meetings, reports, and other related correspondence, conduct research, and maintain business files. In the position of Administrative Clerk and Communications Coordinator you will be reporting directly to the Manager of Corporate Services / Corporate Officer.

**Administrative Assistant**
- Attend Board meetings, prepare agendas, record minutes, compile, transcribe and distribute minutes of meetings and maintain records of motions and decisions
- Perform complex clerical and administrative duties, arrange meetings, maintain calendars, process confidential information and prepare routine correspondence, letters
- Assist with administrative projects as delegated
- Support with customer/resident parking permit portal
- Provide support and assistance with the public during events such as elections process and/or public hearings or consultations
- Perform other administrative related duties as required
- Ability to handle confidential and sensitive matters

**Communications**
With your great communication and technical skills, you will interact and build rapport with those you work with and have a strong dedication towards serving customers. Your professional communication abilities will assist with supporting and informing the community on topics pertaining to the park.
- Under the direction of the CAO and/or Corporate Officer, when required, undertake a role in media and public relations, coordinating clear, effective, and timely communications per Cultus Lake Park Media Policy
- Communicate road closures, special events, wildfire notices, office closures
- Working collaboratively on communication projects with various team members
- You will maintain a high degree of confidentiality on matters that may be sensitive or critical in nature with respect to employee relations, human resource matters, labor relations and collective bargaining should this require any degree of communications
- Office Administration Diploma or courses in office administration or Local Government Administration, Grade 12 or equivalent
- Three to five years related office and customer service experience, or equivalent combination of education, training and experience preferably in a Local Government environment
- A diploma in Communications or a related field would be an asset
- Superior oral and written communication and organizational skills
- Experience with WordPress and knowledge and experience using InDesign, Photoshop or other graphic design programs
- Ability to handle confidential and sensitive matters.

Or Mail:
Cultus Lake Park 4165 Columbia Valley,
Cultus Lake BC V2R 5B5

We thank all applicants for their interest, however, only those selected for an interview will be contacted.

Education : Other trades certificate or diploma
Experience : 3 years to less than 5 years

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