Av Services Project Coordinator

BCIT’s
- **Learning and Teaching Centre** is seeking a
- **regular, full-time (1.0**
**FTE**
**) AV Services Project Coordinator**. This position functions as a key resource responsible for leading and coordinating AV projects throughout BCIT’s campuses. The incumbent will develop and use information management, planning, operational, and record keeping systems required to support, track, and organize the planning and development activities of AV-related projects. This position coordinates and inspects the work of trade personnel, consultants, and contractors. In addition, the position coordinates funds and other resources required to implement all aspects of audio visual related projects and minor individual works to ensure timely and cost effective delivery of product to customer within the policies and guidelines of BCIT. The position prepares designs and provides technical support relating to related network and electrical trades areas. The position works in collaboration with the AV Operations Supervisor to secure resources in the delivery of AV projects.**Duties & Responsibilities**

**DUTIES**
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**AND**
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**RESPONSIBILITIES***:

- Implements project management, operational, administrative, record keeping, tracking, and other systems, as required, to support organizational and project needs.
- Receives and analyzes for processing a variety of documents from external and internal sources, including planning and program development proposals, design documents, correspondence, contractor bids and submissions, financial records, cross charges, invoices, and other related material.
- Undertakes various research and sourcing assignments related to the project; creates reports and presents material and data as required.
- Uses recognized project management practices to manage projects and resources.
- Tracks, monitors, and follows up on due dates and deadlines related to planning and project management activities.
- Recommends courses of action and offers informed opinions to customer groups, consultants, and other stakeholders.
- Organizes, supports, and participates in all planning meetings with the programming and design team, architects, engineers, and consultants; including scheduling and action item follow-up.
- Communicates, verbally and in writing with internal and external stakeholders to request and provide information.
- Works with planning consultants to develop and coordinate AV related space and facility planning requirements.
- Develops and maintains effective and professional working relationships with internal and external contacts and clients.
- Maintains high and professional levels of tact, discretion, and confidentiality; ensures security of confidential documents and correspondence.
- Processes, maintains and tracks financial documents, ensuring compliance with and adherence to Institute policies and procedures.
- Works on a wide range of planning and coordinating activities with consultants and stakeholders.
- Works within guidelines established by the project office ensuring appropriate record keeping and filing systems are in place.
- Develops schedules and coordinates the work of tradespeople, consultants and project teams employed in providing services to BCIT while ensuring compliance to AV-set quality, budget and schedule.
- Initiates tender calls (Request for Proposal & Request for Information), reviews tenders, and confirms proper functioning and delivery of all AV systems prior to the release of holdback funds.
- Coordinates reviews and prepares estimates for projects as required and provides general assistance in the preparation of budgets, and related matters. Works with project team in Facilities and Campus Development and stakeholders to ensure project compliance with BCIT and departmental guidelines and as-built documentation.
- Reviews project scope, drawings, materials and labor; monitors the project schedule and budgets for compliance and ensures that all documentation is in place for the proper management of the projects, including all approvals, payments, change orders and financial commitments.
- Prepares designs, specifications and estimates for new or renovated campus facilities and maintains appropriate records related to audiovisual equipment and general and network infrastructure systems.
- Provides an advisory service to BCIT schools and departments on AV-related equipment, design, and installations.
- Assists in establishing appropriate audiovisual standards (teaching equipment, digital signage, television infrastructure etc.) for new construction or renovations of BCIT facilities.
- Works under the general direction of the Director, Media Technology Services and within relevant BCIT policies and guidelines; works independently, occasionally requiring consultation with IT specialist or Network specialist
- Develops and maintains knowledge of, and adheres to, BCIT policies and procedures, as appropriate.
- Participates in Records Custodian training and