Payroll & HR Coordinator

Reliable Logistics has final mile expertise and experience, providing full logistics solutions to companies from around the world who want to deliver goods to Canada and the US, and companies in Canada looking to deliver goods to their customers internationally. With over 20 years of experience in transportation and logistics our executive team has a proven track record of working successfully with enterprises of all sizes and fortune 500 companies. We are growing and expanding and are looking for someone who is ready to grow with us. Confidence in our people is the basis of our drive and dedication to our customers.

**FUNCTIONAL SUMMARY**:
The Human Resources & Payroll Coordinator works directly with the CFO to ensure that all payroll functions for the organization are carried out in a timely manner to ensure compliance. They will also work on human resources processes with matrix reporting to the Human Resources & Administration Manager. This role plays a key role in the organization’s human capital management strategy by supporting the human resource functions, including but not limited to compensation and benefits, recruiting, on-boarding and record keeping.

**MAIN DUTIES & RESPONSIBILITIES**:
**Payroll Functions**
- Review Full time hires and temporary agencies timesheets biweekly and follow up with Supervisors as needed.
- Ensures proper payroll is processed and deductions are processed through the organization’s payroll system.
- Gather, summarize, and send off Timesheets and supporting files to agencies weekly.
- Follow up with discrepancies on timesheets weekly.
- Verify and enter special payments such as bonuses and commissions.
- Work with HR to ensure payroll records are up to date and resolve Payroll-related inquiries.
- Process new hires, terminations, changes to pay, leaves and vacation adjustments and any other related information.
- Prepare and maintain employee documentation (i.e., employee profile changes, taxable benefits and allowances and advances
- Complete monthly payroll reports including WSIB and Benefits
- Undertake year-end tasks and reconciliations.
- Update third party benefits provider on a timely basis of any employee enrollment, benefit termination and salary change
- Issue ROEs and respond to payroll and/or benefits related enquiries.
- Prepare, post, and reconcile payroll journal entries after each payroll.
- Review and post monthly group insurance invoices to ensure accuracy.
- Ensure petty cash is being tracked and maintained.
- Assist accounting team in posting vendor invoices (temp agencies).
- Performs other related duties.

**Human Resources**
- Manages benefits plans, including enrollments, changes, terminations.
- Works with Human Resources & Administration Manager to implement recruitment strategies and interview process.
- Manages new hire on-boarding, including orientation, new hire paperwork, and initiating drug screens and background checks.
- Processes all aspects of employee information from initial hire process to termination including data entry into payroll, timekeeping and benefits carrier systems to ensure accurate record keeping.
- Conducts audits of benefits, personnel files or other HR programs and recommends corrective action (Implements corrective actions as directed)
- Assists with the preparation of the performance review process.
- Coordinates employee engagement initiatives
- Ensures all up-to-date legal postings are placed in a designated area within established timeframes.
- Manages office administration protocols in collaboration with Customer Service Representative & Office Administrator
- Supports Human Resources & Administration Manager in HR tasks.
- Performs other related duties.

**Other**
- Complies with safety regulations.

**EDUCATION/QUALIFICATIONS**:

- Diploma in Accounting/ Human Resources
- Certificate in Payroll or in progress

**EXPERIENCE**:

- Minimum of 1-2 years of related payroll experience preferably Ceridian and/or ADP experience
- Preferably one year of related human resource experience
- Commitment to payroll best practices and regulations including knowledge of payroll law/regulations
- Knowledgeable of logistics or transportation experience is desirable
- Proficient in Microsoft Office