Contracts and Mes Assistant

**Job Description**:
**_CARE AND BE CARED FOR - THIS IS YOUR HOME_**

As a Contracts & MES Assistant you will support processes related to ordering of medical equipment and supplies in an efficient and cost effective manner. This position also provides administrative support to the Contracts Services Team. The Contracts and Medical Equipment/Supplies Assistant works effectively and collaboratively with management in a team setting.

What will you do?
- Assists with developing, updating, and maintaining all forms and catalogues related to medical equipment and supply ordering; adding and removing line items in CHRIS. Designing new forms as required.
- Creates non-catalogue codes for equipment and supplies.
- Communicates with vendors and service providers regarding product back-orders or substitutions.
- Provide support to staff and service providers regarding medical equipment and supplies processes; work collaboratively with Patient Services staff to resolve medical equipment and supply issues
- Investigate any billing adjustments unable to be resolved by SCD Team.
- Communicates to appropriate contacts regarding new or updated material, both internally to staff and externally to Service Providers.
- Conducts ad-hoc Medical Equipment and Supply ordering audits.
- Creates new non-client “Patients” in CHRIS for SPO Clinic and car kit ordering each year.
- Contracts Assistant:
- Prepares for, attends and records minutes of meetings as requested, including the preparation and distribution of agendas, minutes and other meeting materials.
- Arranges meetings, conferences and training sessions, which may include booking and setting up facilities, equipment and services.
- Develops and drafts letters, memos or reports.
- Creates and maintains an efficient filing system to manage and monitor information in accordance with the needs of the department.
- Maintain electronic and paper files of all contracts, according to policy and ensuring organizational integrity.
- Provides administrative support to special projects and/or process changes.
- Posts and updates documents on Sharepoint. Maintains contracts Sharepoint site to ensure all documents posted are up-to-date.
- Maintains and updates Service Provider portal to ensure that information is current, relevant and easily accessible. Manages Service Provider portal access and provides in-service training for Service Providers on portal administration.
- Maintains storage and destruction of files in off-site storage and prepares boxes to be sent off site
- Responds to inquiries in a timely manner, and refers to other team members as appropriate

What must you have?
- Completion of a post-secondary office administration/administrative assistant diploma or equivalent education/experience required.

What would give you the edge?
- Minimum of Two (2) years of related experience.
- Experience in a health care environment is an asset.
- Proficient in current versions of Windows and Microsoft Office; including: Word; Excel, PowerPoint, Viso and Outlook.
- Demonstrated organization, record keeping, problem solving and decision making skills.
- Demonstrated commitment to continuous improvement principles and practices.
- Ability to organize multiple priorities in the presence of frequent interruptions and changing situations, meeting deadlines as assigned.
- Effective communication with internal and external stakeholders which includes respecting and valuing others, active listening and facilitating healthy relationships
- Extremely accurate keyboarding skills; knowledge of complex, executive level document preparation including proof reading for accuracy.

What do we offer?

**We know wellness is supported with work-life balance**. In an inclusive culture committed to support your passion for continuous learning, growth and innovation, we offer:
Attractive comprehensive compensation packages and benefits Valuable development opportunities
- Membership in a world class defined benefit pension plan

Who we are?

**We are Home and Community Care Support Services, ready to serve every person in Ontario**. We partner with patients and caregivers, primary care providers, hospitals, long-term care and retirement homes, service providers and Ontario Health Teams, to deliver responsive, accessible, integrated, patient-centred care.

Why join us?

**If you’re interested in driving excellence in care and service delivery**, and seeking an unparalleled opportunity to lead and learn, partner and connect, care and be cared for, this is your home.

Equity, Inclusion, Diversity and Anti-Racism Commitment- We thank all applicants for their interest; however, only those selected for an interview will be contacted_