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Program Assistant

2 weeks ago

Winnipeg, Canada Pan Am Clinic Full time

**Requisition ID**: 368617
**Position Number**: 20069003
**Posting End Date**: October 28, 2024
**City**: Winnipeg
**Employer**: St. Boniface Hospital
**Site**: St. Boniface Hospital
**Department / Unit**: Staff Scheduling - SBH
**Job Stream**: Non-Clinical
**Union**: Non Union
**Anticipated Start Date**: ASAP
**FTE**: 1.00
**Anticipated Shift**: Days
**Work Arrangement**: In Person
**Daily Hours Worked**: 7.50
**Annual Base Hours**: 1950
Grow your career in the Winnipeg Health Region Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We're united by a shared commitment to excellent and equitable health care.
Position Overview
Under general direction and while demonstrating a commitment to the Mission, Values and Management Philosophy of St. Boniface Hospital, the Program Assistant is responsible for providing administrative support to a program to perform payroll functions and assist with the effective planning and management of staffing levels and Human Resources.
Experience
Three (3) years' experience in staff scheduling, vacation planning, maintaining clinical baseline staffing, time and attendance, payroll reporting and corrections, master rotation compliance, processing termination, transfers and new hires.
Education (Degree/Diploma/Certificate)
Grade XII or recognized equivalent.
Successful completion of a recognized Business Administration certificate/diploma program. A major in Administration or Office Management is preferred.
**Note**: An equivalent combination of education and experience, as deemed recognized by the Hospital, may be considered in lieu of the above.
Certification/Licensure/Registration
Not Applicable
Qualifications and Skills
Must have the ability to set up spreadsheets and databases as required.
Knowledge in developing and maintaining master rotations.
Coordination and administering vacation planning with managers.
Knowledge of SAP and ESP definite asset.
Strong understanding of MNU and CUPE Collective Agreements and maintaining rotations & baseline staffing that is compliant with the Collective Agreement.
**Keyboarding speed**: 55 wpm.
Excellent organizational, interpersonal and communication (verbal and written) skills.
Excellent problem-solving abilities and the initiative to follow through on matters independently.
Ability to retain information which is of a confidential nature.
Ability to work under stressful situations and meet strict deadlines.
Ability to work with accuracy/attention to detail.
Mathematical aptitude.
Mature, professional manner.
Physical Requirements
Not Applicable
St. Boniface Hospital is committed to empowering a workforce that welcomes and celebrates diversity by fostering culturally safe places for all employees. We strive to celebrate our diverse workforce and the outstanding work we do every day.