Ads Level 6

2 weeks ago

Charlottetown, Canada University of Prince Edward Island Full time

**RESPONSIBILITIES**:

- Provide comprehensive administrative support to the Chair including organizing the Chair’s agenda, arranging appointments, meetings, and travel
- Work with the Chair to meet deadlines for faculty review, tenure, promotion, appointments and sabbatical leave
- Work with the Chair to co-ordinate the process for faculty/academic recruitment and appointments
- Provide administrative & operational support for the Companion Animal Trust Fund
- Provide administrative support for department graduate students in clinical internship and residency programs
- Maintain departmental budgets; assist in budget tracking, financial reporting and expense management
- Assist the Chair in monitoring and maintaining up-to-date records of departmental faculty, staff, and graduate student activities
- Serve as the department’s support person who would act as the confidential liaison on personnel matters with AVC Dean’s Office, Human Resources and Payroll Office
- Coordinate and prioritize the internal administration of the Department
- Maintain a well-organized, confidential filing system for department records
- Prepare agenda & meeting materials; take minutes at departmental meetings
- Assist in the preparation and submission of Departmental reports
- Perform other duties as required

**QUALIFICATIONS**:

- Successful completion of a recognized post-secondary program as an administrative assistant, or in a related discipline
- A minimum of 3 years’ previous experience in administrative or executive support roles, preferably in an educational setting, or an equivalent combination of education and work experience
- Demonstrated excellence in interpersonal and communication skills
- Demonstrated ability to work independently, manage multiple tasks amid changing priorities and actively problem-solve and take initiative where appropriate
- Excellent organizational & time management skills; strong attention to detail and a clear understanding of the importance of confidentiality
- Working knowledge and demonstrated competency in computers and various office software programs (i.e., Microsoft Office Suite; Outlook Mail, Calendar and One Drive; Google) and UPEI-specific programs such as Moodle; MyUPEI and 25Live
- Demonstrated ability to work with others while meeting regular deadlines

**ASSETS**:

- Familiarity with the academic / curricular programs, policies & procedures at the Atlantic Veterinary College
- Familiarity with the university environment and university policies & procedures

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