Cupe - Secretary of Professional Services - 35hr

**Secretary of Professional Services***

**Start Date: TBD***

**12 months/year, 35 hours/week***

**Pay Band 9- $24.30/hr to $27.00/hr***

The Kawartha Pine Ridge District School Board (KPR) offers a world-class education for approximately 34,000 students in 87 schools. Spanning over 7,000 square kilometers, across diverse rural and urban communities in southeastern Ontario, KPR serves the Municipality of Clarington, Northumberland and Peterborough Counties, and City of Quinte West/Murray Ward. **We offer eligible employees a comprehensive employee pension (OMERS) and benefit package upon start date, a commitment to ongoing learning, and an exceptional work environment.***

The Board is situated on the traditional territory of the Michi Saagiig Anishinaabeg people, serving three vibrant First Nation communities which include Alderville First Nation, Curve Lake First Nation and Hiawatha First Nation. Today, this gathering place is home to many First Nations, Métis and Inuit peoples and we acknowledge the contributions and accomplishments of all Indigenous people across Turtle Island, current and through history.

All positions in the Kawartha Pine Ridge District School Board support the school’s priority of student achievement and the Boards mission to educate our students to excel in learning, to succeed in life and to enrich our communities. Employees demonstrate empathy and respect in all interactions, are committed to service excellence, and embrace change through innovation.

As part of our strategy to provide on-going support for our schools, the Board is now accepting resumes from qualified applicants for the full-time position of Secretary of Professional Services

The purpose of the **Secretary of Professional Services **position is to is to provide administrative support to the Senior Manager of Professional Services, and the professional services department.

This position reports to the Senior Manager of Professional Services.

**Main Responsibilities**:

- Develops and implements processes for professional services department to streamline workflow across all three site and documentation;
- Provides reception services for the department, including receiving calls and or visitors, arranging meetings as required, delivering messages to and from staff, and processing incoming and outgoing mail;
- Performs clerical duties for the department including records management and preparing correspondence, updating department information on KPR website, preparing reports, minutes, agendas, calendars, newsletter and other various documents and publications;
- Regular interaction/liaison with the office of the Superintendent of Special Education and Special Education department for the purpose of coordination of appointments and facilitating department correspondence and activities
- Creates, tracks, and maintains departmental paper and electronic files including psychological, speech-language, counselling, and applied behaviour analysis files;
- Receives requests, monitors and prepares documents for the release of information according to PHIPA and MFIPPA;
- Monitor, maintains and reconciles department budget files, pays invoices, processes mileage and expense forms, prepares purchase orders
- Prepares and tracks requisitions, stocks and monitors office supplies, including professional services clinical test kits and supplies
- Prepares and analyzes data to produce reports as required
- Supports professional development sessions for the department through registration, organization of sites and refreshments, creating of graphics for flyers and PowerPoint presentations, and evaluations through software such as survey monkey;
- Provides collaborative graphic art services and assists in preparing for professional presentations and seminars for staff in the department;
- Developing, preparing, editing and updating information and materials on the Board’s corporate website with respect to the Special Education Department;
- Updating special education forms and reports to fillable forms, as well as, creating special education processes to live-cycle;
- Liaising with the other departments such as ICT to ensure the department’s electronic data system, files and processes are current and provide the information necessary for analysis purposes; and
- Performs other duties as may be assigned by the managers and principals of Special Education

**Education & Experience**:

- Secondary school graduation diploma or equivalent
- 2 year medical office college certificate
- 1 to 3 years’ recent experience working as an administrative assistant a central office environment
- 1 to 3 years’ recent experience working with web-based editing software
- 1 to 3 years recent experience in data base report writing
- 6 months school office experience is an asset

**Specialized Skills**:

- Advanced computer skills in word processing, spreadsheets and data bases including specialized graphics and publishing software.
- Advan