Personal Assistant to CEO

2 weeks ago

Mississauga, Canada Clover Mortgage Inc. Full time

**Job Overview**

**Responsibilities**
- **Time & Task Management**: Manage the CEO’s calendar, prioritizing appointments and commitments to ensure maximum productivity.
- **Liaison & Communication Management**: Facilitate clear, timely communication between the CEO and internal/external stakeholders, managing responses and relaying updates.
- **Systems & Document Management**: Implement organizational systems, including a cloud-based filing system to enhance efficiency.
- **Expense & Financial Coordination**: Track and reconcile personal and business expenses, manage bank accounts, and coordinate with bookkeepers and accountants.
- **Travel & Personal Arrangements**: Coordinate travel plans, itineraries, and accommodations with close attention to detail.
- **Reception & Office Support**: Occasionally perform receptionist duties, greeting visitors and managing calls in a professional manner.
- **Tech & AI Integration**: Embrace AI and other emerging technologies to streamline workflows, save time, and support the CEO’s priorities.

**Requirements**:

- **Experience**: Proven experience as an executive assistant, ideally in the sales, real estate, or mortgage sector.
- **Sales & CRM Knowledge**: Sales experience is a strong asset; familiarity with CRM systems like Salesforce is preferred.
- **Tech-Savvy & AI-Friendly**: Passionate about leveraging AI tools and emerging technologies to boost efficiency.
- **Hybrid Flexibility**: Ability to work remotely with a few days per week in our Mississauga office.
- **Communication Skills**: Excellent written and verbal English skills; able to draft clear, professional correspondence and manage communications effectively.
- **Organizational Expertise**: Strong ability to implement and manage organizational systems that improve productivity.
- **Professionalism & Confidentiality**: Demonstrated discretion with sensitive information and the ability to interact professionally at all times.

This role is perfect for someone who thrives in a dynamic environment, is resourceful, and has a proactive mindset. You’ll work closely with the CEO to streamline daily operations and support their focus on high-impact tasks.

**Job Types**: Full-time, Fixed term contract
Contract length: 6 months

Pay: $33,100.00-$79,875.18 per year

Additional pay:

- Bonus pay
- Commission pay
- Overtime pay
- Tips

**Benefits**:

- Flexible schedule
- On-site parking

Schedule:

- Monday to Friday

**Experience**:

- Administrative: 2 years (preferred)

Work Location: Hybrid remote in Mississauga, ON L5B 1M5

Application deadline: 2024-10-31
Expected start date: 2024-11-01

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