Administrative Assistant

**Req ID**:145051**
**Company: Nova Scotia Health**
**Location**:Central** **Zone, **Halifax Infirmary Robie Street Entrance - QEII**
**Department**:Chief Medical Information Officer**
**Type of Employment**:Temporary** **Hourly FT long-assignment** **(**100%** **FTE) x **1** **position(s)**
**Status: Non Union** Position**
**Posting Closing Date**:13-Dec-22**

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing and learning through working together, which is reflected in the hospitals, health centres and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators and creative thinkers today.

**About the Opportunity**:
The Administrative Assistant is responsible for providing comprehensive administrative support to the provincial programs by effectively coordinating the day-to-day operation of the program co-leads’ offices. The position coordinates all administrative activities, establishes administrative procedures and guidelines and acts as a liaison with the administrative assistants within the portfolio and across the health authority. The Administrative Assistant provides leadership to the administrative assistants within the portfolio in terms of all administrative activities, procedures and guidelines to enable consistency and standardization across the portfolioThis position provides additional support to individuals, committees or working groups as assigned.

**About You**:
We would love to hear from you if you have the following:

- Graduate of a recognized office administration program/business program/secretarial program and/or a combination of education, training and progressively responsible experience
- Undergraduate degree is an asset
- Minimum of 5-7 years progressive administrative experience with at least 2 years experience at the executive level
- Experience working in a health-related environment is preferred
- International Association of Administrative Professionals (IAAP) certification is an asset
- Excellent communication, interpersonal, prioritizing and organizational skills
- Attention to detail
- Demonstrated ability to take initiative and solve problems in a complex work environment
- Experience with financial reconciliation and overseeing adherence to organizational policies and procedures
- Competencies in other languages an asset, French preferred

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

**Hours**:

- Long-assignment, Full-time position; 75 Hours Bi-weekly

**Compensation and Incentives**:
$23.57 - $29.65 Hourly

**Once You've Applied**

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.

This is a Management/Non Union bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

As per the COVID-19 Mandatory Vaccination Protocol in High-Risk Settings, Nova Scotia Health requires all team members to be fully vaccinated by November 30th, 2021.

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