Administrative Support Specialist

2 weeks ago

Port Colborne, Canada Stolk Construction Ltd Full time

**Job Overview**
The Bookkeeper is responsible for supporting the financial operations of the organization by managing day-to-day accounting tasks. This part-time position focuses on processing accounts payable, reconciling accounts, maintaining accurate records, and ensuring timely and accurate financial transactions to support the Controller and overall business operations.

**Key Competencies**
- Strong attention to detail and accuracy in financial record-keeping.
- Ability to manage multiple tasks and meet deadlines.
- Strong organizational skills for filing, documentation, and inventory updates.
- Effective communication skills to work with vendors and internal staff.
- Discretion and integrity in handling confidential financial information.
- Ability to work independently and manage priorities.
- Strong communication and interpersonal skills to collaborate with internal teams and external vendors.
- Commitment to confidentiality and professionalism in handling sensitive information.

**Key Responsibilities**
- Process and code accounts payable (AP) invoices in a timely manner.
- Be trained as a backup to assist with accounts receivable (AR) invoicing and payment monitoring when required.
- Reconcile company credit card statements and resolve discrepancies.
- Create and issue purchase orders (POs) as required.
- Prepare and organize mail and vendor cheques for distribution.
- Maintain and update inventory documents.
- Perform regular filing and record-keeping to ensure compliance and organization.
- Enter and manage financial data in Sage.
- Support the Controller with other bookkeeping tasks as needed.

**Qualifications**
- Post-secondary education in accounting, bookkeeping, or a related field preferred.
- Minimum 2-3 years of bookkeeping or accounting experience, ideally in a small to mid-sized business environment.
- Demonstrated hands-on experience with Sage accounting software.
- Strong proficiency in Excel and working knowledge of MS Office Suite (Outlook, Word, Excel).
- Experience with accounts payable, accounts receivable, invoicing, reconciliations, and purchase orders.

**This is not intended to be an exhaustive list of all responsibilities associated with the role. Other job-related duties may be assigned on an ongoing basis.**

**Job Type**: Part-time

Pay: $22.00-$24.00 per hour

Expected hours: 26 - 32 per week

**Benefits**:

- Casual dress
- Company events
- On-site parking

Work Location: In person

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