Medical Office Assistant/receptionist

5 days ago


Richmond, Canada Advantage Speech Language Pathology Ltd. Full time

**About Us**

We are a warm, family-centered speech-language pathology clinic dedicated to supporting clients of all ages. We are looking for a **friendly, outgoing, and highly organized Clinic Administrator** to join our team. If you enjoy helping people, thrive in a fast-paced environment, and are comfortable with technology, we’d love to hear from you

**About the Role**

The Clinic Administrator plays an essential role in keeping our clinic running smoothly. You will support therapists, clients, and families while managing the daily administrative operations of the clinic.

**Experience with the Jane practice management software is an asset.**
**Familiarity with CANVA and ChatGPT / AI technology is considered an advantage.**

**The ability to speak Cantonese and/or Mandarin is an asset.**

**Key Responsibilities**
- Greeting clients and performing reception duties
- Supporting marketing tasks, including social media content and material preparation
- Assisting with file preparation and documentation
- Managing office supplies and inventory
- Coordinating payments for recurring expenses, subscriptions, and registrations
- Assisting with onboarding of new employees, subcontractors, and volunteers
- Assisting with preparation of invoices and client billing
- Coordinating materials and office space bookings for therapists
- Liaising with clients regarding appointment times and required documentations.
- Communicating with fee payers, team members, volunteers, and clients
- General light office cleaning and maintenance
- Providing technical troubleshooting as needed
- Editing and preparing reports and letters
- Assisting with coordination of professional or social events as required

**Qualifications**
- Friendly, outgoing, and professional demeanor
- Strong communication and interpersonal skills
- Comfort with technology, including social media and digital tools
- Experience with **Jane** (asset, but not required)
- Familiarity with **CANVA and ChatGPT** (asset)
- Strong organizational and multitasking abilities
- Ability to work independently and collaboratively
- Previous administrative or medical office experience required

**Why Join Us?**
- Supportive and positive team environment
- Meaningful work that supports children and families
- Opportunities to grow your administrative and creative skills
- Flexible and engaging work atmosphere

**How to Apply**

Please submit your **resume** and a brief **cover letter** outlining why you would be a great fit for our clinic. We thank all applicants for their interest, but only those selected for an interview will be contacted.

Pay: $20.00-$22.00 per hour

Work Location: In person



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