Administrative Assistant/receptionist

1 day ago

North York, Canada Independent financial advisor Full time

**Overview**

**Responsibilities**
- Greet and assist visitors in a friendly and professional manner at the front desk.
- Manage advisor(s) phone line, direct calls and take messages as needed.
- Perform data entry tasks accurately and efficiently, maintaining up-to-date records.
- Handle filing and organization of documents to ensure easy retrieval.
- Provide excellent customer service and support to clients, addressing inquiries promptly.
- Maintain office supplies inventory and place orders when necessary.
- Support other administrative staff with clerical duties as needed.

**Qualifications**
- Previous office administration experience is required; experience in a college, medical or dental office is a plus.
- Canadian College diploma or degree is required
- Ability to multitask and work in a fast paced environment.
- Proficiency in Microsoft Office (Word, Excel)
- Strong computer skills with the ability to learn new software quickly.
- Excellent organizational skills with a keen eye for detail.
- Effective phone etiquette and strong verbal communication skills are essential.
- Ability to manage time effectively and prioritize tasks in a busy environment.
- Experience with data entry, filing, and general clerical duties is preferred.
- Customer service experience is highly valued; must be able to interact positively with clients and team members alike.
- This is a one year contract with a possibility of extension. There will be a probation period and benefits will not be available during this period.

**Physical Requirements include but are not limited to**:
Grasping, kneeling, light - moderate lifting (objects up to 20 pounds), reaching above shoulder, repetitive motion, typing, sitting, standing, visual requirement (able to see screens, detect color coding, read fine print), hearing requirement and the ability to sit at a computer for long periods of time.

**Mental Requirements (Both Field & Office) include but are not limited to**:
**Job Type**: Fixed term contract
Contract length: 1 month

Pay: $39,000.00-$40,000.00 per year

**Benefits**:

- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site gym
- On-site parking
- Paid time off
- Vision care

Ability to commute/relocate:

- North York, ON (M2K): reliably commute or plan to relocate before starting work (required)

Application question(s):

- Are you a Canadian citizen or PR holder?

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Canadian Administrative : 1 year (required)

**Language**:

- English (required)

**Location**:

- North York, ON (M2K) (preferred)

Willingness to travel:

- 25% (preferred)

Work Location: In person

Application deadline: 2025-08-21
Expected start date: 2025-10-01

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