Administrative Assistant

**Who we are**
You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a community. We employ over 3000 people across Canada, and we truly care about our colleagues, our clients and the communities where we work and live. That’s what’s most important to us. We’re building a thriving organization that’s purpose driven and still want to remember what your favourite milkshake flavour is.

**A career with our Tax team at Grant Thornton**

In addition to supporting the Tax Service Line Leader, the Tax team will rely on you to help ensure the operational excellence Grant Thornton strives to provide its clients and employees. You will be an integral part of the practice and a front line contact for clients and a liaison for employees to contact their clients.

**As an Administrative Assistant your responsibilities will include**:

- Providing administrative assistance to support the Transfer Pricing Leaders and administrative team. This role involves confidential and complex duties of an administrative nature relating to daily business operations and relationship management. This involves diversified and extremely confidential information that demands a high degree of discretion and attention to detail
- Managing and maintaining the calendars for the Transfer Pricing Leaders
- Assisting with routine client matters, such as billing, WIP extractions and summaries, client opportunity tracking, and engagement code setup/monitoring/closing
- Helping the Transfer Pricing Leaders with managing day-to-day interactions with clients and internal staff, including tracking of project status, follow-ups and next steps
- Leading multiple initiatives to improve the effectiveness/efficiency of current procedures, such as engagement letter preparation, billing, etc.
- Completing timesheets for the Transfer Pricing Leaders
- Maintaining business correspondence files, has control over confidential and sensitive material and files
- Managing the business expenses of the Transfer Pricing Leaders
- Responsible for helping to arrange and select locations for in-house and off premise conferences and receptions. Ensures suitable meeting rooms are selected and manages the logistics e.g. room arrangements, attendance, invitations, audio visual and electronic equipment, catering needs, etc.
- Performing a variety of sundry administrative duties, which may include, but not limited to: providing photocopying, scanning, facsimile and other office support
- Taking personal accountability for high achievement; actively participates in learning opportunities to improve individual and team contribution
- Understanding and accepts change as it relates to the role and needs of the business
- Contributing to the overall success of the team by sharing ideas and best practices. Values and builds on ideas presented by others
- Other duties as assigned

**Be Grant Thornton**
If you’re a bit like us, you’re driven to connect with how others are feeling and thinking. Here we walk in others shoes before taking action. Just imagine being part of a team that puts “we before me”, where flexAbility is a mindset, and where you trust your colleagues to have your back. At Grant Thornton, you’ll work with inspiring leaders who support your development, both personally and professionally. This is a place where your insatiable curiosity enables you to think, see and hear from a variety of perspectives, a place where every day is different and having the courage to grow is part of who you are. And when all this comes together, well that’s when the magic happens

**Think you’ve got what it takes to be an Administrative Assistant? Like the colour purple? Great. Here's a few more boxes we’re also hoping you can tick**:

- 2-3 years of administrative experience in a busy environment
- Must possess a high level of administrative/organization, as well as interpersonal and communication skills
- Effective communication skills - written and oral
- Service-oriented attitude - team player
- Strong interpersonal relationship skills in working effectively with various levels of staff including executives and senior management
- Ability to multi-task and prioritize workload to meet deadlines
- Ability to work efficiently and accurately with mínimal supervision
- Strong problem solving skills and resourceful in working with others
- Competence in computer-based programs, i.e. Microsoft Suite
- Experience with CRM tool an asset
- High degree of client focus

**WORKING CONDITIONS**
- Professional office environment
- Ability to work in a fast-paced environment and deal with change, continuously shifting priorities
- Ability to cope with the pressure of meeting deadlines
- Involves