Scheduling Coordinator

19 hours ago

Pickering, Canada Extendicare Full time

To prepare, post and maintain the daily nursing schedule, including making calls to staff;
- To answer incoming telephone calls, take and relay messages;
- To greet visitors and directs them as appropriate;
- To perform filing assignments for the Director of Care;
- To input changes to the staff schedules daily and present them to DOC for approval;
- To perform various clerical duties and prepare reports as required;
- To maintain or assist in maintenance of resident records and files;
- To ensure resident satisfaction and continuous quality improvement initiatives are promoted;
- To prepare and post the Nursing Department schedules as per contracts;
- To contact staff for available shifts;
- To answer absentee calls, identify replacement staff, and track and record all

occurrences;
- To interact with agencies, & maintain statistics of staff replacement;
- To prepare daily assignment sheets and record daily nursing hours;
- To maintain records of hirings, terminations, leave of absences, term positions, etc;
- To maintain a current & detailed list of seniority/staff preferences for assignments;
- To prepare and post schedules with sufficient time for staff to view as per applicable contract;
- To post vacant positions;
- To award positions for Nursing department according to contract, in conjunction with DOC;
- To interpret collective agreement for clarification purposes;
- To maintain record of Resident Census Change/Transfer;
- To collect and submit monthly Transportation costs for Office manager to submit for payment;
- To prepare Health Record for new admissions;
- and other duties asigned

Role Profile Approved by: Date:

- To complete Admission/Separation forms for submission to appropriate party;
- To act as PHIA Privacy Officer in conjunction with the Social Worker;
- To promote a culture of safety in the work environment by adhering to the

Workplace Safety and Health Program;
- To uphold and promote the organization’s values and philosophy relating

particularly to ethics, morality, and integrity as set out in Extendicare Code of Conduct;
Required Education, Credentials and Experience:

- Health Care Aide certificate
- Basic clerical/administrative skills
- Pleasant telephone manner with strong customer service skills
- Demonstration of tact, diplomacy and confidentiality
- Excellent organizational and communication skills
- To complete all other tasks as assigned.
- Current (within 6 months) Vulnerable Position/Sector Screening (VPS)To prepare, post and maintain the daily nursing schedule, including making calls to

staff;

**Time Type**:
Full time

When you choose to build your career with Extendicare, you’re joining a team dedicated to making a difference. By focusing our energy on enriching the lives of our residents every day, we transform both the quality of their lives and the quality of our own work experiences.

If you have a passion for caring, turn it into a rewarding career with Extendicare

Extendicare and affiliated organizations including our partner homes in Extendicare Assist, accommodate the needs of job applicants throughout its recruitment and selection processes upon request.

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