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Receptionist/administrative Assistant

2 weeks ago

Surrey, Canada DMCL CPA LLP Full time

**Main responsibilities** will include the following:

- Provide daily reception duties including phone coverage and greeting clients;
- Daily mail distribution and bank runs;
- Assist with client communication and correspondence (set up new clients in our database, send correspondence, answer and direct calls);
- Assist with client billings, invoicing and follow-up notifications for collections;
- Compile client financial packages and assist with the lock-down and electronic filing of files;
- Coordinate and collaborate with other staff and Partners to help complete the administrative requirements to get tasks completed;
- Additional responsibilities, including but not limited to: preparing documents, filing, scanning, organizing paperwork, meeting organization, assisting with projects and other administrative duties when necessary.

**Required Qualifications**:

- 1-2 years of reception/administrative experience, preferably in a professional services firm and/or completion of an office administrative certificate or equivalent.

**Required Skills and Abilities**:

- Detail oriented individual with superior organizational skills;
- Excellent English communication skills, both written and verbal;
- Self-motivated, results-oriented individual who demonstrates initiative and maturity under pressure;
- Exceptional interpersonal skills with a strong focus on client service and a high degree of professionalism;
- Ability to develop a positive rapport and convey concepts and services with clients;
- Ability to work in a confidential environment and handle sensitive information with complete discretion;
- Ability to prioritize and manage multiple tasks and deadlines;
- Ability to be flexible and available for overtime as needed;
- Proficient computer skills, including Microsoft Outlook, Word, Excel and Adobe Acrobat.

We are offering an opportunity for you to use your skills in a flexible work environment. Benefits include:

- A standard 35-hour work week;
- Flex time during the summer months;
- Paid overtime or time off in lieu of overtime;
- Extended Medical and Dental Benefits.

**Standard schedule for this position is Monday to Friday 9:00 AM - 5:00 PM, some overtime is required during the months of March and April for busy season.**

**About us**:
Dale Matheson Carr-Hilton LaBonte LLP (DMCL) is a full-service accounting firm dedicated to helping our clients achieve and exceed their business goals, no matter how ambitious. As a leading Canadian firm with global reach, we continue to remain agile and responsive, providing clients with personalized and strategic solutions specific to their industry.

With 30 partners and over 250 team members spread across Vancouver, Surrey, Tri-Cities (Port Coquitlam) and Victoria, working at DMCL means being part of a diversified team of expert advisors that view every day as a new opportunity to contribute to the success of our clients: solving costly problems, building long-lasting relationships and always striving for excellence.