Administrative Assistant

Nido de Montessori is a diverse educational community, offering children an exceptional education in a nurturing environment. Guided by both Montessori and Inquiry-based pedagogies, our program is tailored to the individual needs of students with an intentional focus on children’s social and emotional development.

Join Nido's Dream Team

**The Opportunity**

Nido de Montessori is seeking a full-time Administrative Coordinator who will work alongside the students and educators and ensure the daily operations of the school. Applicants with a genuine warmth and love for supporting children and their families as they embark on their educational journeys are encouraged to share a cover letter and current resume.

**What Sets Us Apart?**

We celebrate the diversity of our team and view the cornucopia of backgrounds, education, and experiences as our strength. The culture at Nido reflects our growth mindset, and we are committed to our continued learning and development. As such, we encourage and support our team in their ongoing personal and professional development, which includes in-house Pro D, as well as funding to attend conferences and workshops.

Preference is given to applicants with experience working with children and in an administrative role. Applicants must be fluent in written and spoken English and hold valid visas to work in Canada.

**The Role**

As the Administrative Coordinator, you will:

- Develop a strong understanding of Nido’s school culture, and what sets us apart from other early learning centers.
- Foster warm and trusting relationships with families and community members.
- Manage student and staff onboarding processes such as creating and sending letters and organize uniform fittings.
- Host virtual tours with interested families
- Support and communicate with educators, principal, and team in maintaining and updating school processes and procedures.
- Provide administration duties in the office by establishing and maintaining employee, student, and business files and records, processing invoices, and receiving incoming mail and phone calls.
- Manage and calculate expenses, budgets, and tuition, including managing benefits.
- Set up and maintain office systems including ordering supplies and keeping track of inventory.
- Manage relationships with external contractors
- Coordinate, support, and organize staff and community events

**The Qualifications**

The Administrative Coordinator has:

- Excellent verbal and written communication skills.
- An enthusiastic, friendly, and can-do attitude
- Possesses good time management skills and has the ability to prioritize and multitask.
- Highly resourceful team-player, with the ability to work independently.
- A passion for people and strong ability to build authentic and trusting relationships with all community members.
- Demonstrates strong attention to detail and is results oriented.
- Embodies a growth mindset, recognizing opportunities for learning and growth daily.
- Experience working with children and in an administrative role are an asset.

**The Perks**
- Attractive salary commensurate with education and experience
- Extended health and dental benefits
- Four weeks paid holiday annually
- Five paid sick days annually
- Catered lunch daily
- Public and bank holidays and holiday increase with service and seniority
- Growth Mindset Environment

**Commitment**
- Full-time Monday to Friday, 8am-4pm
- Permanent
- Start as early as possible

**Salary**
- $18 - $22

**Benefits**
- Casual dress
- Company events
- Dental care
- Vision care
- Extended health care
- On-site parking
- Paid time off

**Language**
- English (required)
- Mandarin (preferred)

**Job Types**: Full-time, Permanent

**Salary**: $18.00-$22.00 per hour

**Benefits**:

- Dental care
- Extended health care
- Paid time off
- Vision care

Schedule:

- 8 hour shift
- Monday to Friday

Application question(s):

- How many years of experience do you have working with children?
- What is your level of proficiency in English?
- Are you fluent in Mandarin?

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Administrative: 1 year (preferred)

Work Location: One location