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Office Administrator

2 weeks ago

Guelph, Canada PeopleConnect Full time

Currently seeking a highly organized and versatile individual to join their team as an Office Administrator / Production Assistant. This role encompasses a wide range of administrative and production duties, providing an exciting opportunity to contribute to the company's overall success.

**Responsibilities**:
**Administrative Duties**:

- Efficiently handle incoming phone calls and direct them to the appropriate individuals.
- Maintain and update a comprehensive database for leads and existing clients.
- Coordinate hotel bookings for technicians as required.
- Organize and file work reports, ensuring easy accessibility for future reference.
- Keep an up-to-date training matrix for all employees and technicians.
- Manage office supply inventory and initiate timely reordering.
- Create and file packing slips accurately.
- Review timecards to ensure payroll and billing accuracy.
- Maintain an accurate and up-to-date job calendar to facilitate scheduling and coordination.
- Ensure accurate records of company vehicles and drivers are maintained.
- Greet and assist walk-in clients and customers in a friendly and professional manner.
- Track and manage company credit cards efficiently.

**Production Assistant Duties**:

- Attend production meetings, actively participating and contributing valuable insights.
- Develop and nurture relationships with clients and suppliers to enhance collaboration.
- Place orders for materials required for various jobs, ensuring timely delivery.
- Coordinate equipment rentals as necessary for production projects.
- Assist in costing and billing processes, ensuring accuracy and adherence to guidelines.
- Follow up on purchase orders and invoicing with clients to maintain smooth operations.
- Investigate leads and schedule jobs effectively to optimize resource allocation.
- Set up job dockets, ensuring all relevant information is properly documented.
- Utilize problem-solving skills to address challenges that arise during production processes.

**Beneficial Skills and Experience**:

- Proficiency in Microsoft Office suite, including Word, Excel, and Outlook.
- Demonstrated flexibility and adaptability in a fast-paced environment.
- Prior administrative experience, preferably in a similar industry.
- Strong problem-solving abilities to address both inquiries and issues.
- Comfortable serving as the first point of contact for clients, providing exceptional customer service.

**Job Types**: Full-time, Permanent

**Salary**: $23.00-$25.00 per hour

**Benefits**:

- Dental care
- Paid time off

Schedule:

- Monday to Friday

Supplemental pay types:

- Overtime pay

Ability to commute/relocate:

- Guelph, ON N1H 7K4: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Language**:

- English (required)

Work Location: In person