Procurement Specialist

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Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.
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Job Summary
Reporting to the Associate Director, Strategic Procurement Services, the Procurement Specialist is responsible for developing a strategic approach for the sourcing of products and services for the university. The Procurement Specialist is responsible for leading complex sourcing projects providing advice and guidance to university stakeholders including senior leadership, faculty, principal investigators, and staff, facilitating effective procurement process assessment and implementation. The Procurement Specialist also sources products and services from suppliers, maintaining good supplier relationships, and working with all university clients and Financial Services to ensure that the sourcing process and products are acquired and delivered to clients in a timely and effective manner while ensuring compliance with university procurement policy and granting agencies’ guidelines. The Procurement Specialist will provide leadership support to the management team and make recommendations which support the mission and goals of Strategic Procurement Services (SPS).
This position is open to hybrid work arrangements.
**Job Description**:
**KEY RESPONSIBILITIES**:

- Lead complex sourcing projects that have a significant impact on the operations of the university. Provide strategic advice and guidance to large sourcing committees, including senior level university stakeholders with a broad range of requirements and perspectives, to ensure the best supplier selection and value for the university.
- Develop a strategic approach to supplier and product rationalization relating to equipment, products and services, to maximize the potential of enterprise agreements and alliances.
- Lead the requirement identification process to ensure that university and funding agency requirements are met for strategic procurement activity.
- Review, recommend and implement new and updated sourcing strategies and procurement processes that remove barriers and ensure inclusive methodology, including development of procurement documentation (RFI, RFQ, RFSQ or RFP), as required.
- Prepare and draft contract documents, and review and analyze supplier contract documents.
- Negotiate terms and conditions including pricing with suppliers.
- Prepare supplier debrief reports.
- Approve purchase requisitions adhering to university policies for spending thresholds and ensuring proper signing authorizations are obtained.
- Perform supplier, market and category analysis, focusing on the relative competitive positioning of current and potential suppliers, changes to supplier cost structures, technology trends, and competitive activities. Provide recommendations and risk mitigation strategies based on findings to the leadership team.
- Create a positive and inclusive work environment that supports and promotes a culture where a diverse range of ideas and perspectives are valued and incorporated into decision-making.
- Ensure that the Queen’s procurement process & policy is equitably applied to all procurement activity.
- Assess, define and resolve complex procurement issues, including contractual terms and conditions.
- Maintain files pertaining to procurement activity and research award finalization, where applicable, to ensure compliance with university procurement policy and granting agencies’ guidelines.
- Establish Fair Market Value and conduct appraisals where necessary, including resale and removal of expended university assets.
- Determine in-kind offerings, with suppliers and researchers, and conduct appraisals where necessary.
- In collaboration with relevant stakeholders, review how the procurement process serves researchers and other stakeholders and identify and implement continuous improvements to the process.
- Maintain metrics for process improvement, supplier management and management reporting, and prepare and present business reviews for business units.
- Establish, monitor and take remedial actions to resolve issues with supplier relationships.
- Provide day-to-day procurement information, leadership and guidance to senior leaders, management, researchers, staff, students, external vendors and other outside sources.
- Maintain and develop web content related to procurement to be posted to the SPS website.
- Develop, maintain, and utilize professional networks to achieve procurement objectives.
- Undertake other duties as required in support of the department.

**REQUIRED QUALIFICATIONS**:

- University Degree in a relevant field, combined with completion of the CSCMP (Certified Suppl