Operations Administrator

Operations Administrator
Full-time, Burnaby Office

Are you looking for a full-time career with a company that contributes in a positive way to your community?

Want to work with a fun and positive group of people?

Like being home at night for dinner and value work/life balance?

Habitat Systems, leading provider of commercial grade playgrounds in Western Canada, has an opportunity in our Burnaby Office as an Operations Administrator. Habitat Systems encourages the development of healthy communities by providing park, landscape & playground solutions that are innovative, kind to the environment, and offer superior technologies. We are looking for a highly organized and outgoing professional to join our team. Teamed-up with other members in our Operations Team you will work together to provide exceptional service to our clients. We work with schools, landscape architecture firms, community groups, and municipalities on their park, playground and landscape projects. We sell the majority of the commercial playgrounds that you see at local schools and city parks in BC.

Habitat Systems was selected as playground company of the year and is an Employee Recommended Workplace.

**Skills Needed**
- Post secondary education in Administration, Client Services, Logistics and/or prior work experience in a similar role
- Intermediate to advanced knowledge of Outlook, Word, and Excel with solid typing ability
- Aptitude for the business mathematics
- Creative and positive problem solver who focuses on finding solutions
- Able to manage multiple deadlines
- Exemplary work ethic, a leader who takes initiative on projects
- Multi-tasking and prioritization skills in a fast-paced environment
- Keen attention to detail
- A high personal commitment to deadlines, work quality and accuracy
- Comfortable spending a large portion of the day in front of a computer and on the phone with clients
- Self-starter, flexible, with the ability to work independently and in a team - and a sense of humor is always great
- A personality where you truly like to help others find solutions
- CRM and Trello experience an asset

**Example Position Responsibilities**

Working within the Operations Department you will support the Project Manager, Construction Manager, and Project Coordinator on various projects related to the scheduling, supply and installation of our products. The post-sale side of our business.
- Coding of invoices for accounting.
- Processing visa reports and expense claims.
- Reviewing job hours and time sheets for crew members.
- Various data entry projects.
- Job costing & reports related required by the finance department.
- File management for our sub-contractors. Keeping hard copy and digital records on each of our subcontracts to ensure that they are maintaining certifications and insurance requirements.
- Ordering PPE and coordination of booking safety training courses for crew.
- Completing BC One Calls.
- Working on and gathering various safety related documents and taking notes for the monthly safety meetings.
- Creating hard copy and digital construction packages for the Construction Manager to take out to the job sites.

**Location**
Our office is located at 3762 Napier Street in Burnaby (off of Boundary road in between First and Hastings). It’s a great central location with many places within a 5 minute drive and/or walk to enjoy your one hour lunch break.

**Benefits**
- Full benefits package with EAP
- Business casual atmosphere
- Free parking
- Remote work options
- All the coffee you can drink (or tea if that's your thing)
- Stand desks
- Altered summer work hour options
- Summer team BBQs & yearly social events
- A great group of people to work with

Please send your resume, cover letter & salary expectations.
Hours of work are 8:00am - 4:30pm Monday to Friday.

**Salary**: $40,000.00-$50,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Dental care
- Discounted or free food
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care
- Wellness program
- Work from home

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- Burnaby, BC: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)