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Executive Assistant to Construction Division
2 weeks ago
**Join the Freshco Team. Join the Freshco Movement**
**Are you a highly motivated Executive Assistant looking for an incredible new opportunity in the Facilities Management and Construction industry?**
**If yes.keep on reading..**
Freshco, and our amazing Founder & CEO, Mandy Rennehan, are **“redefining the collar blue”** and changing the answer to the question: “What do you want to be when you grow up?”
The Facilities Management (FM) and Construction industry is extremely proprietary with many options for personal and professional growth opportunities, enabling the **Freshco team the opportunity to be role models and pioneers to other people wanting a different career.**
Respecting our trades people every day as partners and professionals in their fields, and building lasting relationships built on mutual respect, is paramount for this position and for Freshco.
**Job Summary**: **Executive Assistant.**
**Responsibilities of this position include, but are not limited to the following**:
- Supports and collaborates with the Director of Projects Canada and all
Project Managers to ensure: o Coordination of project metrics, milestones, financial KPIs and key reports are uploaded into Freshco’s Quickbase system and priority information disseminated, as directed. o Client-required job reports are done on time, and distributed, as directed. o Support Project Managers with client and project needs to keep projects on schedule, with updated notes including but not limited to the scheduling of tradespeople, communicating with site leads, retail managers, and other business partners, as required.
**Education and other skills**
- Work experience in the high-volume Facilities and/or Construction industry is a key asset. Or other applicable experience.
- Advanced organization skills with the ability to prioritize ongoing tasks across multiple projects at any given time.
- Excellent interpersonal and communication skills.
- Attention to detail, analytical, and problem-solving skills.
- Must be an eager collaborator with multiple divisions and multiple stakeholders.
- Excellent computer skills-MS office (WORD, Excel, PowerPoint, Access).
- Experienced with and adept and willing to learn our client’s software and in
- house platforms.
- Bi-lingual or Tri-lingual language skills are an asset but not necessary.
- Ability to learn to meet the changing requirements of the position.
- Ability to work effectively and independently from a local Freshco office and remotely, as required.
- Must have a valid passport and driver’s license.
**Other duties and qualities required for this position**:
- Participates in, and can be a lead spokesperson for, Freshco’s philanthropic initiatives.
- Motivates and collaborates with other Freshco team members across North
America.
- Takes full accountability for their actions and reactions - wins and losses: demonstrating the ability to pivot under pressure and remain calm under fire to mobilize necessary partners and third parties to immediately address any issue.
- Embraces and takes action towards supporting and being involved in the larger vision of the Division and Freshco overall, contributing ideas to advance their position, the Division and Freshco.
- Consistently demonstrates a strong “intrapreneur” mind-set and related actions.
- Embraces and participates in personal development coaching, and skill development in senior management, negotiations, advance industry knowledge, etc.
Reference ID: Executive Assistant, Construction Division.
. Permanent.
**Salary**: Dependent upon experience.
**COVID-19 CONSIDERATIONS**:
Our number one priority is the health and safety of our team and their families, our clients, our partners, our communities, and our vendors. **Proof of COVID-19 vaccination is required for employment.** If you are unable to be vaccinated for medical reasons or sincerely held religious beliefs, we will consider requests for reasonable accommodation consistent with our policy, and where we are able to provide such accommodations without undue hardship to the company pursuant to applicable law.
**Embrace our mantra: Respect + Pride = Performance**
**Benefits**:
- Dental care
- On-site parking
- Paid time off
- Vision care
- Wellness program
Schedule:
- 8 hour shift
- Monday to Friday
Ability to commute/relocate:
- Burlington, ON L7L 6B8: reliably commute or plan to relocate before starting work (required)
