Gallery Administrative Assistant

**Administrative Assistant**
**Carnegie Gallery / Dundas Art and Craft Association**

**Terms of Employment**: Part-time; must be able and willing to work weekends; the first 90 days will be a probationary period; a total of 11 hours per week, with the possibility of up to 3 additional hours per week.

**Required Work Hours**:
Saturdays, 10:00 am - 5:00 pm
Sundays, 12:00 pm - 4:00 pm

Rate of Pay:
$18.10/ per hour

Carnegie Gallery is a not-for-profit and registered charitable organization that operates an art and craft gallery and Gallery Shop in Dundas. The Gallery Shop features a vast array of fine art and craft its regional Artist Members created. The Gallery Exhibition space showcases art and craft created by contemporary Canadian artists with exhibitions changing monthly. We also offer various educational programs, like lectures, children’s art classes, bus trips, and fundraising events like our Carnegie Concert Series and Secret Gardens Tour.

**Responsibilities (Reporting to the Administrator & Curator)**

**Gallery Operations & Administration**:

- Provide customer service by greeting visitors
- Collect and forward selected invoices to the external bookkeeper
- Carry out daily sales, including transactions, refunds, gift certificates, and exhibition sales
- Administer e-commerce orders: confirm purchases, pack items, and arrange for pickup
- Manage inventory intake: verify tags, review stock sheets, and upload data to the POS system
- Assist with POS inventory maintenance to ensure data accuracy
- Oversee stock management: organize storage and request stock from artist members
- Oversee the presentation space by managing inventory display, rotation, and upkeep.
- Manage promotional displays by arranging posters, invitations, and signage throughout the gallery
- Print and maintain forms such as sign-ups, checklists, logs, and renewals.
- Maintain and update the artist membership list

**Programming & Outreach**:

- Assist in coordinating Children’s Art Classes with the instructor (poster creation & sign-up management)
- Assist the Fundraising & Marketing Specialist with promotion for programming
- Collaborate with the summer student on Arts Dundas Weekend (ADW) planning & implementation

**Holiday Market Coordination**:

- Coordinate seasonal decorations and venue presentation
- Communicate with Holiday vendors regarding participation and logistics
- Manage stock intake, set up new vendors in the POS system, and liaise with the bookkeeper as needed

**Skills**:

- Strong familiarity with Windows PC, Microsoft Word, Excel, Canva, and Adobe Creative Suite
- A facility to learn and use Lightspeed and WooCommerce POS system
- Strong command of oral and written English
- A positive attitude
- Comfortable with some physical work
- Demonstrated ability to organize information and prioritize tasks and projects
- Self-motivated and able to work independently, as part of a team and with volunteers
- Retail experience required, and gallery experience is considered an asset
- Initiative and creative thinking
- Strong interest in the arts, including visual and performing arts

Background
- College/University, Fine Art, Art History, Design, Cultural/Museum studies or related arts fields.
- Post-secondary school experience in these fields is desirable and an asset.

**Application deadline**:
**Job Types: Part-time**

**Salary: $18.11 per hour**

Laura Brandreth
Gallery Administrator & Curator
Carnegie Gallery
10 King St. West
Dundas, ON L9H 1T7

**Job Type**: Part-time

Pay: $18.11 per hour

**Benefits**:

- Casual dress

Flexible language requirement:

- French not required

Schedule:

- Day shift
- Every Weekend

Ability to commute/relocate:

- Dundas, ON L9H 1T7: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Retail sales: 1 year (required)

Work Location: In person