Scheduler

**Job Description**:
**Scheduler**

Bring your scheduling and HRIS experience to this temporary full-time role as a Scheduler for Home and Community Care Support Services Central West (formerly LHIN).

This is a Temporary Full-Time role, with an approximate duration of 18 months.

(Hybrid, Days with occasional evening and weekend work)

Reporting to the Manager, Home and Community Care, you will play a pivotal role in ensuring the smooth operation of our organization by effectively managing and coordinating schedules across various departments on a daily basis.

This position encompasses four main types of responsibilities:
**1) Scheduling Function**
- Perform daily scheduling changes to ensure staff hours are captured accurately in all systems (i.e. Master schedule and HRIS).
- Assist the Home and Community Care Managers in the preparation and maintenance of the Home and Community Care department Master Schedule.
- Assist in the monitoring and continuous reviewing of the schedule of union employees and adherence to collective agreements.
- Work with Home and Community Care Managers to create reports to show gaps in the schedule and provide recommendations and assist Home and Community Care Managers to close the gaps.
- Develop reports to support the managers in making staffing and scheduling decisions to meet operational needs.
- Monitor and adjust staff leave requests status on the Web based self-serve component - QHRNet.
- Configure the Scheduling function of the HRIS database to meet the organization business needs.
- Create and maintain in-house procedures and administrative HRIS manuals for the function.
- Make recommendations to improve scheduling function.
- Work closely with payroll and HR staff to maintain the integrity of data and system changes of the Scheduling function of HRIS.
- Work closely with payroll to ensure staff hours/shifts are accurately reflected in the HRIS system.
- Book staff to fill staffing gaps as requested.

**2) Administrative Support**
- Perform scheduling function and support to the Director - Home and Community Care.
- Coordinate the collection and maintenance of relevant statistics for the department.
- Develop of a variety of statistical spreadsheets, graphs and reports as required.
- Prepare reports for distribution.

**3-Maintenance of On-Call Binder -Home and Community Care Specific**
- Advising Manager and on-call staff of relevant changes to information when on the on-call roster.

**4) Other**
- Provide administrative support back-up to the Home and Community Care Management team as required.
- Adhere to health and safety policies/ practices developed and implemented by the LHIN and take reasonable precautions.
- Participate in various organizational committees as required.
- Other duties as assigned.
- Post-secondary education in business, general administration or related field, or equivalent experience. Undergraduate degree is preferred.
- Diploma or Bachelor’s degree in Human Resources, Business Administration, Office Administration or related field (or equivalent combination of education and experience).
- Strong accurate keyboarding skills.
- Experience in office administration.
- Familiarity with Human Resources policies and the collective agreement.
- HRIS courses/certification preferred.
- Professional affiliations are an asset.
- We have a mandatory COVID-19 vaccination policy. As a condition of employment, all employees are required to submit proof of COVID-19 vaccination status prior to start date.

**WHO WE ARE**

Home and Community Care Support Services play a key role in Ontario’s health care system. Working in partnership with patients, families, providers and community organizations, Home and Community Care Support Services ensure people have access to the health care they need — at home and in the community.

A mosaic of geographic and cultural diversity, and home to 922,000+ residents, **Home and Community Care Support Services Central West** plans, integrates, funds and monitors the local health care system for the regions of Brampton, Caledon, Dufferin, Malton, North Etobicoke and West Woodbridge. Our focus is on creating a better experience for patients and those who care for them.**_
We are committed to a culture that values diversity and inclusion._**