Administrative Assistant I

Reporting to the Manager, Land Management Services, the Administrative Assistant I is responsible for providing administrative assistance to support the Manager in ensuring the efficient, day-to-day operations of the Land Management Services branch. This position is actively involved in assisting the Manager and Land Management Services staff in meeting departmental and corporate goals.

**Responsibilities**:

- Administrative support to Manager and Land Management Services branch
- Manage Outlook calendar for Manager by accepting meeting requests, ensuring there are no conflicts
- Organize meetings; schedule, attend, transcribe minutes, prepare presentations, confirm catering
- Assist staff with training and development including registrations and booking travel
- Process resident inquiries utilizing County Connect, ensuring responses are provided within established timelines
- Prepare and process Caveats, discharges for Land Titles submissions, and prepare the document registration requests (DRR’s) for any other required registrations
- Ensure all registered documents are filed in Sharepoint and create their respective real estates jobs in Winchester
- Regularly preform title searches in SPIN for departments and weekly lien checks
- Oracle Requisitioner for the Branch to create Purchase Orders as required and ensure they are received on time and closed
- Process documentation specific to branch, i.e. internal and external correspondence, agreements, reports, presentations, forms and advertisements
- Support the circulation (referral) process i.e. circulate to relevant stakeholders, accurate information provided, responses received on time
- Initiate Council reports and Issue Briefs using the appropriate report templates
- Records management; first line of contact for managing corporate records, agreements and contracts (electronic and hard copy)
- Cross-trained to provide coverage to Administrative Assistant I, Land Development Planning and Administrative Assistant II, Director’s Assistant during scheduled and unscheduled absences
- Provide coverage for the Information / Customer Service Representative on an as-required basis

**Qualifications and Skills**
- Minimum high school diploma plus five-years related experience
- Certificate or Diploma in Office Administration or Business Administration is preferred
- High proficiency using Microsoft Office (Word, Excel, PowerPoint, Teams, Outlook)
- Ability to learn and adapt to County specific technology, i.e. Sharepoint, Winchester (POSSE), eScribe, County Connect, Oracle and ActiveWeb
- Experience participating in meetings and preparing agendas and drafting minutes (or meeting notes)
- Excellent organization, time management and customer service skills
- Excellent written and oral communication skills
- Ability to be flexible and adaptable with constantly changing workloads and deadlines
- Respect confidentiality and deal with discretely and professionally
- Detail oriented

**Who we are**:
Strathcona County is a specialized municipality located in the heart of Alberta. Our vision is to become Canada’s most livable community, where our workplace culture and identity are supported by our people plan and values of integrity, respect, safety, fairness, and cooperation.

**Why Join Strathcona County**:

- Competitive salary and comprehensive benefits package, which includes:

- Extended health and dental coverage
- Health and wellness spending account
- Life and disability insurance and critical illness programs
- Retirement and pension programs
- Paid and unpaid leave programs
- Earned day off program
- Employee and family assistance program
- Commitment to employee development, through internal and external training and development opportunities.
- Well-being programs and a safety culture focused on physical and psychological health in the workplace.

Equivalencies of education and experience may be considered.

This competition may be used to fill future vacancies for similar positions within the next 6 months.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.