Administrative Services Coordinator

2 weeks ago


Lunenburg, Canada Lunenburg Folk Harbour Society Full time

The Lunenburg Folk Harbour Society is hiring an **Administrative Services Coordinator** to fulfill the following duties and responsibilities:

- Support the work of the Society’s Executive, Board, and Committees as required.
- Provide general oversight, under the direction of the Society’s President and Vice-President, of the Folk Harbour Society’s Office.
- Provide general oversight, under the direction of the Society’s Treasurer, of the Folk Harbour Society’s accounts - reconciliation of bank accounts, paying bills and invoices, general bookkeeping entries in Sage 50 Accounting, etc.
- Provide general oversight, under the direction of the Society’s Secretary and Volunteer Committee Chair respectfully, of the Folk Harbour Society’s Membership Registry and Volunteer Registry.
- Track artists’ contracts and documentation - collect, file, and disseminate needed information from artists for Festival and concert series (i.e., contracts, deposits, tech riders, hospitality riders, transportation requirements, accommodation requirements, promotional materials, etc.).
- Accept and coordinate bookings for the Lunenburg Opera House.
- Solicit, develop, and coordinate corporate sponsorships and foundation grants including tracking recognition of contributions.
- Solicit, develop, and coordinate advertisement sales.
- Assist the Personnel Committee in hiring summer staff - coordinate the day-to-day activities and schedules of summer staff.
- Assist the Publicity and Marketing committee - create social media posts, update the Society’s website, create graphics, create and/or edit press releases, edit Folk Lines, etc.
- Assist the Education & Youth Committee - help administer the Jim Pittman Music Scholarships, etc.
- Other duties as assigned by Committee Chairs through coordination with the President or Vice-President.

Salary negotiable based on experience.

**Job Types**: Full-time, Permanent

Pay: From $21.50 per hour

Expected hours: 37.5 per week

Additional pay:

- Overtime pay

**Benefits**:

- Casual dress
- Company events
- On-site parking

Flexible language requirement:

- French not required

Schedule:

- Day shift
- Monday to Friday

**Education**:

- Secondary School (required)

Work Location: In person

Application deadline: 2024-09-13
Expected start date: 2024-10-15



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