Receptionist / HR Assistant

**Position Overview**
Reporting to RGA International Corporation's Senior Human Resources Business Partner, the **Receptionist/HR Assistant** fulfills their administrative tasks and daily activities as well as supporting the HR team.

**Responsibilities**
- As the receptionist for the RGA International Office, greet customers, couriers and direct them as necessary, answer and direct calls.
- Support and participate in timesheet management, collaborate in the logistics of different departmental and corporate events.
- Act as a support and establish contacts with building personnel and various stakeholders to address the needs of the office.
- Primary contact person for processing all invoices while closely working with the finance team to resolve payment and invoice issues. This involves coding expenses in a timely manner and submitting expense reports.
- Sorting and distribution of couriers, support colleagues who do not have administrative staff with expense submissions and travel logistics.
- Prepare correspondence, reports, presentations, and other documents for the human resources team.
- Support and conduct necessary follow-ups related to recruitment and employee orientation. Assist in new hire pre-boarding formalities.
- Maintain HR logs such as year
- end tax forms, office calendar, attendance reports. Work with IT and HR Coordinator in couriering and retrieving electronic equipment for new and exiting employees respectively.
- Assist in office communication and event support such as quarterly town halls and other gatherings, client visits etc.,
- Assist the HR Coordinator and Sr HR Business Partner by providing Workday system support such as raising new hire requests, clearing routine notifications pertaining to employees and extracting reports.
- Answering basic queries from employees related to HR and Facilities. At times may also have to act as a liaison between the organization and external service providers and vendors.
- Participate in various committees and work with relevant teams in case of office emergencies and site crises.
- Perform other duties as assigned.

**Requirements** Education & Experience**

**Required**:

- College Diploma
- Minimum 3 years in a similar position

**Preferred**:

- Bachelor’s degree in HR or a related field
- 3+ years of experience in Human Resources
- Experience with HRIS (Workday)
- Experience in insurance/reinsurance industry

**Skills & Abilities**

**Required**:

- Excellent PC skills and proficiency with MS Office Suite
- Intermediate oral and written communications skills demonstrating ability to share and impart knowledge
- Ability to quickly adapt to new methods and work under tight deadlines
- Ability to work well within a team environment and participate in department/team projects
- Excellent organizational skills and respect for deadlines
- Strong observational skills and detail oriented
- Intermediate interpersonal skills, demonstrating the ability to work effectively with internal departments and staff at all levels and other contacts
- Ability to maintain a high level of confidentiality
- Ability to demonstrate a positive and professional image
- Ability to be flexible when needed, take initiative, and demonstrate accountability
- Punctuality

**Preferred**:

- Advanced Excel skills

**Company Overview**
Reinsurance Group of America, Incorporated (NYSE: RGA) is one of the largest global providers of life reinsurance, with offices around the world. RGA delivers expert solutions in individual life reinsurance, individual living benefits reinsurance, group reinsurance, financial solutions, facultative underwriting and product development. Our mission is to enhance our clients’ prosperity by supporting their financial and risk management capabilities.

More than anything, RGA employees love their jobs because it’s challenging work. We believe smart people work smarter when they’re empowered. When they use logic, balanced with creativity and curiosity. At the forefront of RGA’s culture is collaboration - a must to be successful within our organization. These are just a few of the attributes we are looking for in our next **Receptionist/HR Assistant** to support RGA International Corporation's Toronto office.

At RGA, we believe that environmental and social responsibility is central to our business strategy. This means operating with integrity, investing responsibly, and adhering to sound corporate governance principles. RGA and the RGA Foundation are focused on advancing the education, health, and longevity of people in the communities in which we operate. Every day, RGA seeks to foster values of inclusion and integrity, charitable giving and volunteerism, and sustainable and environmentally responsible business practices around the world.

**#LI-DL1**

Job Reference: CN01040