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Office Administrative Assistant

2 weeks ago


Belleville, Canada Tino's Carpet & Duct Cleaning Full time

Work Term: Permanent
- Work Language: English
- Hours: 30 to 40 hours per week
- Education: College/CEGEP
- Experience: 1 to less than 7 months
- **Work setting**:

- Business services
- ** Tasks**:

- Direct staff
- Evaluate daily operations
- Motivate staff
- Plan and organize daily operations
- Train staff
- Establish and implement policies and procedures
- Train other workers
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Manage contracts
- Manage training and development strategies
- Answer telephone and relay telephone calls and messages
- Oversee the analysis of employee data and information
- Answer electronic enquiries
- Compile data, statistics and other information
- Oversee the preparation of reports
- Advise senior management
- Respond to employee questions and complaints
- Order office supplies and maintain inventory
- Liaise with management, union officials and HR consultants
- Organize staff consultation and grievance procedures
- Oversee payroll administration
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Perform data entry
- Provide customer service
- Work with the marketing department to understand and communicate marketing messages to the field
- Recruit and hire workers and carry out related staffing actions
- Recruit and hire staff
- Maintain and manage digital database
- Coaching
- Perform basic bookkeeping tasks
- Consult with clients after sale to provide ongoing support
- Conduct performance reviews
- Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury
- Supervise office and volunteer staff
- ** Supervision**:

- 1 to 2 people
- ** Computer and technology knowledge**:

- Google Docs
- Microsoft Publisher
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- Social Media
- MS Office
- Adobe Acrobat Reader
- Google Drive
- LinkedIn
- WordPerfect
- Electronic mail
- ** Technical terminology**:

- Business
- ** Work conditions and physical capabilities**:

- Ability to work independently
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Work with mínimal supervision
- ** Personal suitability**:

- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Judgement
- Organized
- Team player
- Accurate
- Client focus
- Reliability
- Adaptability
- Accountability
- Dependability
- Due diligence
- Quick learner
- ** Screening questions**:

- Are you available for shift or on-call work?
- Are you available for the advertised start date?
- Are you currently legally able to work in Canada?
- Are you willing to relocate for this position?
- ** Other benefits**:

- On-site recreation and activities
- Parking available