Associate Academic Advisor

Staff - Non Union

Job Category

M&P - AAPS

Job Profile

AAPS Salaried - Student Management, Level A

Job Title

Associate Academic Advisor

Department

Academic Services | Engineering Student Services | Dean’s Office | Faculty of Applied Science

Compensation Range

$5,365.42 - $7,709.92 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

September 23, 2025

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

Ongoing

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

Applied Science Central Student Services is a shared service unit across the Faculty of Applied Science (APSC) including Engineering, the School of Community and Regional Planning, the School of Biomedical Engineering, and the School of Architecture and Landscape Architecture. The unit is dedicated to being an efficient and consistent source of academic, career, and professional development services and support for students through their academic journey in APSC. APSC Central Student Services unit has 4 teams; the APSC Co-op, Experiential Learning and Professional Development team, the Undergraduate Academic Advising Team, the Graduate Academic Programs and Advising Team, and the Academic Systems Team all under the leadership of the Director, APSC Student Services.

Applied Science Undergraduate Associate Academic Advisors are responsible for providing and assessing academic advising services and programs for 5,500 Bachelor of Applied Science (BASc) undergraduate students to support their academic success, personal development and retention to ensure they meet their full academic potential throughout the course of their academic career. BASc students will graduate from one of 14 programs offered at the Vancouver campus, each with complex and unique degree requirements requiring this position to maintain an in-depth current understanding of the requirements and option of all programs to provide accurate and consistent advising services.

Additional responsibilities for this position include leading the Academic Concession process which may result in permission to students to drop or withdraw from a course after the normal deadlines, aegrotat or deferred standing, and/or withdrawal from the university. Associate Academic Advisors also identify students in need through the Early Alert System, connect them with relevant resources and guide which may include academic advising, financial advising, counselling, health service, or other appropriate resources. Associate Academic Advisors will work collaboratively within the BASc portfolio, the Faculty of Applied Science (APSC), as well as other UBC departments and centralized resources such as the Centre for Accessibility and the Sexual Violence Prevention and Response (SVPRO) Office. Occasional evening and weekend work will be required. The ability to travel domestically and internationally is preferred.

Organizational Status
This position works as a member of the Applied Science Undergraduate Academic Services team and reports directly to the Associate Director, Undergraduate Academic Services. This position works independently under general direction from the Associate Director, Undergraduate Academic Services.

Work Performed

Advising, Retention, Development
- Maintains current knowledge of academic advising standards and best practice to serve a diverse population of students.
- Uses expertise and in-depth knowledge of complex BASc program requirements to assess student academic records and histories in order to guide students with informed decision making in line with their academic, personal, and career goals.
- Advises first-year BASc students, Mechanical, Electrical, Computer, Chemical and Biological, Civil, Environmental (both the joint UBC program and the BASCV ENVL program), Manufacturing, Mining, Integrated, and Materials Engineering students on degree and academic progression requirements, ensuring they meet the requirements of their BASc degrees.
- Guides students towards a holistic and balanced approach to academics, career preparation, and health and wellbeing, encouraging active engagement in learning and scholarly pursuits, campus life and community engagement, and career planning.
- Investigates and resolves issu