HR/accounting Assistant

The daily role of a **HR/Accounting Assistant** is providing human recourses, financial, administrative, purchasing and clerical services in order to ensure effective, efficient and accurate financial and administrative operations. The primary responsibility of this position is to perform the duties of a purchase/receiver in order to ensure effective and efficient office operations.

**Job Duties and Responsibilities**:

- Post Job adds
- Maintain HR records
- Coordinate and direct the activities of workers engaged in cutting, transporting, storing, or milling products and in maintaining records
- Arrange for processing and/or resale of purchased products
- Determines method of procurement, such as direct purchase or bid
- Prepares purchase orders or bid requests
- Reviews bid proposals and negotiates contracts within budgetary limitations and scope of authority
- Maintain records of business transactions and product inventories, reporting data to companies or government agencies as necessary
- Maintains manual or computerized procurement records, such as items or services purchased, costs, delivery, product quality or performance, and inventories
- Discusses defective or unacceptable goods or services with inspection or quality control personnel, users, vendors, and others to determine source of trouble and take corrective action
- Coordinates activities involved with procuring goods and services, such as raw materials, equipment, tools, parts, supplies, and advertising, for establishment
- Confers with vendors to obtain product or service information, such as price, availability, and delivery schedule
- Prepare travel and accommodation warrants and travel advances for staff; review and verify travel claims
- Maintain a filing system for all financial documents and ensure the confidentiality and security of all financial and employee files
- Perform the day to day processing of financial transactions to ensure that municipal finances are maintained in an effective, up to date and accurate manner.
- Receive and verify invoices and requisitions for goods and services; verify that transactions comply with financial policies and procedures
- Prepare, verify, and process invoices and coding payment documents
- Prepare batches of invoices for data entry and data enter invoices for payment
- Process backup reports after data entry
- Manage the weekly cheque run and record all cheques
- Prepare vendor cheques for mailing and list all vendor cheques in the log book
- Prepare manual cheques as and when required
- Maintain listing of accounts receivable and payable;maintain the general ledger
- Maintain updated vendor files and file numbers
- Print and distribute monthly financial reports
- Provide receptionist services;answer phone calls, direct calls and respond to inquiries
- Greet and assist visitors
- Collect money and provide receipts

**Requirements**:

- Excellent communication skills
- Correspond and direct phone calls
- Posses some accounting knowledge
- Familiar with quickbooks and comfortable working with technology
- Ability to work under pressure and multi-task
- Detail oriented and demonstrate time management
- Ability to work independently

**Education & Work Experience**
- Minimum completion of postsecondary education
- Must have 1-2 years of experience as a bookkeeper
- Must have 1-2 years of experience in HR

**Job Types**: Full-time, Permanent

**Salary**: $16.00-$25.00 per hour

**Benefits**:

- Extended health care

Schedule:

- 8 hour shift

Ability to commute/relocate:

- Richmond Hill, ON L4B 1L6: reliably commute or plan to relocate before starting work (preferred)

**Experience**:

- Accounting: 1 year (preferred)
- Bookkeeping: 1 year (preferred)