Virtual Event Coordinator

**Article Flag: Mandatory Vaccination Please Note**:
As per the current Public Health Orders (Long Term Care/Seniors Assisted Living Provincial Health Order and the Health Sector Order), as of October 26, 2021, all employees working for Providence Health Care must be fully vaccinated against COVID-19. Proof of vaccination status will be required.

**Summary**: Reporting to the Leader, Media Services, the Virtual Event Coordinator is responsible for managing Digital Hybrid Virtual Events including webcasts, audio (podcasts), and all types of video productions including two-way livestreaming from operating rooms at SPH. The position sets up and operates various audio-visual equipment for live stream events, media for availabilities and presentations as required including video recording and editing for distribution to media outlets or web. It is also responsible for preventative maintenance of audio-visual, equipment and coordinating with IT personnel for computer and network maintenance as required.

The position also produces and provides video content for internal and external websites and social media channels, including all aspects of client relations, pre-production, production and post-production. It develops and implements educational and training resources for hospital departments by consulting with departments to determine needs, preparing related proposals, budgets and work plans, contracting with outside services and supervising designated staff to ensure timely and appropriate production of these resources. The position researches current and future video production trends and systems to understand technological changes and recommend updates and purchases; determines the need for and appropriateness of new technologies by acquiring, evaluating and implementing them

**Qualifications / Skills and Education**: Education
Graduation from a recognized degree or diploma in a related discipline plus two (2) years’ video/multimedia experience, or an equivalent combination education, training, and experience.

Skills and Abilities
Ability to communicate effectively both verbally and in writing.
Ability to deal with others effectively.
Physical ability to carry out the duties of the position.
Ability to organize work.
Ability to supervise.
Ability to operate related equipment.

**Duties and Responsibilities**: Operates and is responsible for a variety of videoconference systems which includes scheduling, programming of bookings, operation of equipment including, standard and digital video cameras, broadcasting networks over satellite and fiber optics, video switchers, audio boards and other associated hardware and software.

Records and mixes content on computers and related system component using a variety of digital tools including motion graphics (i.e,. Apple Motion) digital compositing (i.e. After effects), digital graphics (i.e. Photoshop), animation software and non-linear editing systems such as FCP, Adobe Suite-Premiere Pro, DaVinci Resolve.

Sets up computers and network conversion equipment for virtual events from lecture halls, operating rooms and all site locations. Tests network capacity for each source for each session.

Provides project management for virtual events including labour, budgets and timelines.

Provides day-to-day work direction designated staff involved in production by scheduling and coordinating work, determining training needs, and providing coaching and guidance.

Sources, evaluates, negotiates and contracts with external organizations for contract workers such as writers, on-screen talent, editors, and other production personnel as well as outside companies for the provision of production services.

Does preventative maintenance of audio-visual, equipment. Coordinates with IT personnel for computer and network maintenance as required.

Designs, prepares and operates mobile cart with audio visual, digital and computer components for remote live streaming from operating rooms as required.

Provides instruction/tutorials on software use for clients.

Performs other related duties as assigned.