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Administrative Assistant
2 weeks ago
**Under the immediate Supervisor's direction, the Administrative Assistant completes day-to-day filing and general clerical activities required by the Branch or the National Service Centre.**
**DUTIES AND RESPONSIBILITIES**:
- Completes filing as required.
- Provides general clerical support as required.
- Acts as the back up to reception/switchboard:
- Greets and welcomes visitors, clients, couriers and employees and directs them to the appropriate department.
- Answers incoming calls pleasantly and professionally direct requested extensions ensuring all needs are routed to the appropriate individual by probing for details tactfully and quickly.
- Coordinates meeting room booking with the equipment requirements and any catering requests, ensuring correct amounts of food for the number of people attending the meeting.
- Assists with basic shipping and courier procedures as needed.
- Promotes and maintains the utmost integrity, confidentiality, and highest customer service calibre.
- Additional or different responsibilities or duties, which are consistent with the position summary, may be assigned at the immediate Supervisor's discretion.
- Participate in ongoing internal and/or external continuing education activities.
- Adhere to Bayshore Policies and Procedures.
- Participate in quality activities and continuous improvement initiatives in keeping with the company's Quality Management System.
- Participates in proactive Health & Safety activities while performing all duties. Is responsible for notifying immediate Supervisor of any Health & Safety risks or concerns.
- Maintain confidentiality of client and corporate information and discuss the same with appropriate Bayshore personnel.
- Complete other tasks as requested.
Job Qualification
**Education**:
Minimum - Secondary School Diploma; completion of an Administrative Assistant training program is preferred.
**Experience**: A minimum of two years previous experience as an Administrative Assistant.
**Other Skills and Abilities**
Bayshore is committed to a high quality and safe environment for both our staff and clients/patients. Dependent upon Provincial government regulations, and the position being applied for, new hires may be required to provide proof of vaccination against illnesses such as COVID-19, Hepatitis, Seasonal Flu etc. Please speak with the recruiter for Provincial and/or position specific requirements. Medical exemptions or any other kinds of requested exemptions based upon Human Rights Code will be considered on a case-by-case basis.
“At Bayshore Healthcare, our commitment to Equity, Diversity & Inclusion is our strength. This is how we bring our vision of being the difference in the lives of those we care for, work with and in our communities. We have a great sense of pride in creating a culture of belonging, where individual differences are embraced and celebrated, through programs, resources and policies that support each individuals purpose, potential and wellbeing.”
