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Project Assistant

2 weeks ago

Thunder Bay, Canada Valard Group of Companies Full time

Valard Construction LP is Canada’s premier powerline contractor, serving clients in both public & private sectors. We offer construction services in overhead and underground transmission and distribution systems, substations, fibre optics, as well as substation and transmission foundations.

Valard Construction LP is seeking a qualified **Field Project Assistant** to join our team of on-site project support staff **supporting projects within Northern Ontario.**

**_ Please note: Only applicants local to Northern Ontario will be considered._**

**Requirements**:
**Duties and Responsibilities may include but are not limited to**:

- Part of the Project Team, liaising between site operations and the office support staff
- Project Assistants will look after data entry/support in a variety of areas including but not limited to:
- **Financial Support** - Purchase order site requests/entry, collection of packing slips/tickets and sending to Edmonton office, procurement support, Fleet work order support, purchase order closeout support, expense report submissions. Payroll issue support, communicating with corporate Payroll
- **Timesheet Support **- Reviewing timesheets for consistency and correctness, time entry into Valard’s payroll system
- **Camps Coordination** - Onsite coordination of camps, communicating with Edmonton office and travel to ensure rooms are booked
- **Travel Coordination** - Scheduling of flights, accommodation, shuttles, etc. as required by project personnel, scheduling of travel to/from site
- **Small tools and consumables** - Support ordering at site for operations ensuring sufficient tools, materials, personal protective equipment, and office supplies are present, ordering when supplies get low
- **IT requests** - Relaying requests to IT for site equipment or access and ensure it is provided or implemented per the request
- **Reports** - Data collection and entry for daily, weekly, and monthly reports- Documenting and distributing meeting minutes for various site meetings

**Knowledge/ Skills**:

- Minimum of 2 years experience in a related field of work in an administrative role
- Valid Ontario Class G Driver's Licence
- Experience performing document control would be an asset
- Past experience working at a construction site office would be an asset
- Experience working at a utility company would be a strong asset
- Sourcing experience in a large enterprise (construction preference) would be an asset
- Previous experience using JD Edwards would be an asset
- Post-secondary degree or diploma would be considered an asset
- Excellent interpersonal, verbal and written communication skills
- Strong knowledge and experience with Microsoft office programs
- Superior organizational and time management skills
- Strong initiative and the ability to problem solve
- Ability to learn new programs/systems quickly
- Attention to detail is key

**Benefits**

Valard Construction LP is an equal opportunity employer, committed to a diverse workforce. We offer a competitive salary and a complete range of employee benefits.