Administrative Assistant, Academic

**Regular/Temporary** - Temporary **Job Title** - Administrative Assistant, Academic (III) - Psychology, Neuroscience & Behaviour **Job ID** - 67854 **Location** - Central Campus **Open Date** - 02/26/2025 **Job Type** - Limited Term (>12 months) **Close Date** - 03/11/2025 **Employee Group** - Unifor Unit 1, Staff **Favorite Job** **Department** - Psychology, Neuroscience and B **Salary Grade/Band** - Grade 6 **Salary Range** - $21.95 - $35.24 (hourly) **Contract Duration** - 36 Months **Hours per Week** - 17.5 **Posting Details** **Schedule** - 17.5 hours per week Monday through Friday. Exact start and end times to be discussed. **Education Level** - 2 year Community College diploma in Office Administration or related field of study. **Career Level** Requires 3 years of relevant experience. **Job Description Number** - JD0677 Should the successful applicant be a Unifor Unit 1 bargaining unit member, who meets the eligibility conditions of Article 19.02 of the Unifor Unit 1 Collective Agreement, then the Limited Term Assignment will be defined as a Career Growth Opportunity in accordance with Article 19 of the Unifor Local 5555 Unit 1 Collective Agreement. **Unit/ Project Description** General Description Responsible for providing administrative support for an academic program or department. Plans and coordinates a variety of academic program or department events and activities and is also accountable for monitoring the graduate program budget and forecasting financial gains and shortfalls. Performs the duties of the position in accordance with established policies, procedures, and calendar of events. Responsible for ensuring adherence to quality standards and procedures for short-term staffPsychology, Neuroscience & Behaviour (PNB) seeks a part time Graduate Administrative Assistant to provide support for our Research & Clinical Training program. We have over 30 core faculty and 30 more associate faculty members from across campus associated with PNB. Our graduate program is strongly research-oriented. Our strong collegial environment supports scientific interactions among faculty and students, and fosters interdisciplinary work, with students often undertaking research projects with more than one faculty member. The Graduate Administrative Assistant position is responsible for efficiently developing, implementing and maintaining all aspects of the operations and promotion of the department's graduate program. **Job Summmary** Responsible for providing administrative support for an academic program or department. Plans and coordinates a variety of academic program or department events and activities and is also accountable for monitoring the graduate program budget and forecasting financial gains and shortfalls. Performs the duties of the position in accordance with established policies, procedures, and calendar of events. Responsible for ensuring adherence to quality standards and procedures for short-term staff. **Purpose and Key Functions** - Identify and analyze problems with the program and prepare recommendations for review and approval. - Investigate questions and resolve problems concerning program, curricula, and admissions. - Inform faculty of student eligibility for funding opportunities and discuss funding scenarios and scholarship options on a case by case basis. - Advocate on behalf of students who require accommodations or non-standard arrangements with regards to funding and program requirements. - Collect, analyze, assess, and summarize information relevant to the decision making process and develop recommendations for final approval and implementation. - Plan and coordinate a variety of events and activities such as seminars, workshops, and conferences. - Create financial projections and make adjustments to the program budget throughout the fiscal year. - Deliver a variety of academic program or department presentations. - Coordinate and organize regularly recurring events such as registration, timetabling, room bookings, examinations, committee meetings, and course material requests. - Monitor and review program registrations and liaise with other departments to process changes to student records and registration. - Compile course information and update course calendar information. - Provide program and admissions information to potential applicants, students and faculty. - Act as a liaison between students and the various individuals and offices within and external to the department. - Inform faculty of established procedures for exam preparation and grade submissions. Ensure that proper procedures are followed and deadlines are adhered to. - Ensure that there are no conflicts with student timetables and work with the appropriate office to resolve course conflicts. - Monitor student course registration and provide electronic permissions to allow students to enrol in limited enrolment courses. - Monitor budgets and reconcile accounts. Complete financial forms s